Creative Advertising Coordinator

This is a Full Time Job

The Coordinator, Creative Advertising will be a vital member of the Creative Advertising department responsible for managing A/V, Print and Digital campaigns for Universal Pictures theatrical releases.   As part of a dynamic and collaborative creative team, the individual in this role will report to the EVP of Creative Advertising and liaise with other employees in the department.

Essential Responsibilities
• Manage complex schedule of meetings communicating with numerous internal and external partners
• Communicate quickly with team members on multiple platforms like email, Microsoft Teams and Google Docs
• Organize and update a digital database of all A/V and Print advertising materials from early stages of development, through numerous revisions and finishing stages
• Prepare creative materials for meetings, including transcripts for A/V materials, creating PDFs for Print and any other items that may need to be prepared days ahead of time, and sometimes last minute
• Operate conference room systems to playback materials during meetings, ensuring the quality and consistency of these spaces by coordinating with facilities and colleagues who frequently use the shared systems
• Maintain records of creative materials presented in meetings, tested, shared with filmmakers and sent to executives
• Ensure secure transfer and communicate confidential information and materials regarding not-yet released films, following security protocols for team members and external business partners
• Coordinate with Creative Operations department for secure transfer of A/V dubbing and material requests
• Ensure timely purchase order processing of invoices from numerous external partners, ensuring accuracy of charges and tracking overall budget spend
•  Execute SAP system working with Finance to ensure budget accuracy
• Handle booking travel & expense reports for EVP, Creative Advertising
• Manage lunch orders, visitor guest passes/drive-ons and conference room reservations when necessary

Qualifications
• Minimum of 1 year of experience specifically in Creative Advertising at a studio, agency, or post-production facility
• Knowledge of various file formats, such as QuickTime, PDF, Keynote, MP3, AIFF and other post-production assets

Desired Characteristics
• Strong oral and written communication skills, paired with a professional demeanor
• Demonstrates initiative, proactivity and meticulous follow-through in all tasks
• Demonstrates exceptional organizational skills and the ability to execute multiple responsibilities while juggling a busy schedule and managing multiple projects simultaneously with focus and efficiency
• Self-motivated and hardworking individual who thrives both independently and collaboratively as part of a team
• Bachelor’s degree, preferably in film, marketing, business, or communications

Additional Requirements:
• Required On-Site: This position is required to be performed full-time from an NBCUniversal-designated worksite.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website.

Salary Range: $60,000 - $65,000 (Not Bonus Eligible).

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