Ventures & Licensing Assistant

This is a Full Time Job

UTA seeks an Assistant to support the Head of Ventures and Licensing.

We are looking for a highly organized and motivated individual who has exceptional communication skills, strong attention to detail, client ready presence, and the ability to thrive in an ultra-fast environment. This role offers a unique opportunity to work closely with industry-leading talent and meaningfully contribute to the success of the department.

What You’ll Do

• Provide administrative support, including managing phone, calendar, scheduling meetings, and coordinating travel arrangements.
• Create client submission lists, handle client bookings, and manage all client correspondence.
• Assist in preparing client strategy, presentations, and other materials for meetings.
• Track and review contracts, client calendars, and payments through a series of detailed grids.
• Manage expenses and maintain accurate records using company systems and software.
• Support in the coordination of logistics for client events, industry conferences, and promotional opportunities.
• Conduct research and gather information as needed to support client projects and initiatives.
• Collaborate with team members and other departments within UTA to ensure seamless communication and workflow.

What You Need

• Bachelor's degree preferred.
• Prior experience in a similar administrative role or one with deep strategic and operational duties.
• Strong organizational skills with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills, with a high level of professionalism and attention to detail.
• Proficiency in Microsoft Office Suite and AI workflows.
• Proactive attitude with a willingness to take initiative and problem-solve independently.
• A passion for the integration of entertainment, tech/venture, and consumer platforms.