Travel Services Associate

This is a Full Time Job

UTA is seeking an experienced Associate for Travel Services in our Los Angeles office with a focus on our expanding Global Groups Program. The ideal candidate will demonstrate a robust record of contributing to operational excellence in a global organization, consistently advancing systems, processes, resource optimization, pricing strategies, and vendor relations. This position is well-suited for a detail-oriented professional possessing strong negotiation and project management capabilities who excels within dynamic and collaborative settings.

What You Will Do
• Identify and assess suitable venues; manage RFPs and secure optimal contract terms and locations for approximately 50 global programs annually.
• Review and finalize venue and vendor agreements, ensuring compliance with company policies and departmental standards.
• Collaborate closely with departments such as Legal, Accounts Payable, and Internal Events to ensure all delivered programs exceed business requirements.
• Coordinate all facets of group travel arrangements, including room blocks and onsite logistics, in partnership with our travel agency and internal stakeholders.
• Provide on-site group management and client support as needed (occasional travel may be required).
• Oversee event budgeting, reporting, and post-event reconciliation.
• Serve as a backup to the Travel Administrator and contribute to broader travel and groups/events initiatives.
• Utilize systems, data analytics, direct feedback, and RFP processes to continuously enhance service quality, pricing, and satisfaction.
• Deliver outstanding client services and efficient outcomes across all departments, levels, and geographies throughout the agency, with sensitivity to local solutions aligned with business objectives.
• Demonstrate proficiency with online travel booking tools, corporate credit cards, meeting planning, and corporate travel for events.
• Employ effective communication skills to drive programmatic change and articulate the value proposition of the program.

What You Will Need
• Minimum 3 years’ of experience in travel services, specifically within Groups and Events.
• Bachelor’s degree strongly preferred.
• Expertise in event technology and financial reporting systems.
• Exceptional interpersonal and communication skills, enabling the development of productive relationships across a broad spectrum of personalities and organizational levels in a fast-paced environment.
• Proven team player with a background in cross-functional collaboration.
• Motivated, strategic, results-focused professional with adept problem-solving abilities.
• Highly organized and committed to a strong work ethic.
• Demonstrated ability to manage multiple priorities and deadlines independently.
• Knowledge of the entertainment industry is preferred.
• Experience coordinating group movements ranging from 10 to over 500 individuals.

UTA is a premier global talent agency built for the future of media and entertainment. The agency's diversified platform and best-in-class, client-first approach is innovative, collaborative, and positioned to lead in an evolving market. UTA represents the most celebrated artists, creatives, and brands, from icons and legends to next-generation talent. Its integrated capabilities span film and television, music, comedy, creators, sports, brands, news, publishing, speakers, theater, and more. It is based in Los Angeles with offices in the U.S., London, and Munich.

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