Technology Assistant

This is a Full Time Job

UTA seeks a highly organized and proactive assistant to provide dedicated support to leadership within the Technology organization. This role serves as a trusted partner to executive leadership, managing complex schedules, coordinating strategic initiatives, facilitating communication across teams, and ensuring the efficient operation of the Technology leadership team. The ideal candidate thrives in a fast-paced environment, exercises exceptional discretion, anticipates executive needs, and possesses outstanding organizational and communication skills.

What You Will Do
• Provide high-level administrative support to the CTO and Senior Vice President, including complex calendar management, meeting prioritization, and coordination across multiple time zones
• Manage detailed domestic and international travel arrangements, including multi-leg itineraries, accommodations, transportation, and expense reconciliation
• Act as a liaison between Technology leadership, internal stakeholders, external partners, and clients, ensuring timely communication and follow-through
• Prepare, edit, and organize presentations, reports, meeting materials, and executive communications on behalf of leadership
• Coordinate Technology leadership meetings, department-wide communications, leadership offsites, and special projects, ensuring action items are tracked to completion
• Support planning and execution of strategic initiatives by monitoring milestones, gathering updates, and facilitating cross-functional collaboration
• Manage executive expenses, invoices, purchase requests, and budget-related administrative activities
• Maintain strict confidentiality when handling sensitive business, personnel, and organizational information
• Anticipate the needs of the CTO and Senior Vice President by proactively identifying priorities, resolving scheduling conflicts, and streamlining workflows
• Assist with team engagement activities, onboarding coordination, and operational processes that support the Technology organization
• Handle additional administrative and operational duties as assigned to support Technology leadership

What You Will Need
• Bachelor’s degree strongly preferred
• 2 years of experience as an Executive Assistant supporting senior leadership, ideally VP-level and above
• Experience working within the technology industry or with technology-focused leaders is a plus
• A proactive mindset with strong problem-solving skills and the ability to anticipate leadership needs
• Demonstrated ability to juggle multiple tasks with competing deadlines, while maintaining a high level of accuracy
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and the ability to adapt to new technologies quickly
• Excellent written and verbal communication skills with a sharp attention to detail
• Proven discretion when handling confidential or sensitive information
• Interest in and comfort with technology, with the capability to support tech-savvy executives
• Strong organizational skills, critical thinking, and the ability to work independently with minimal guidance.

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