Product Placement Coordinator

This is a Full Time Job

DESCRIPTION:

UTA's Entertainment & Culture Marketing (E&CM) European department is seeking support in its Product Placement Division. Candidates must have the ability to proactively function under tight deadlines in a fast-paced working environment and experience managing daily schedules/calendars, conduct research, create presentations and support with the tracking and delivery of products to productions. Qualified candidates must have precise, detailed-oriented organisational skills, as well as excellent communication and writing abilities. A passion for television, film, entertainment and marketing are a must.

The ideal candidate will have experience and a genuine passion for the worlds of marketing and entertainment, consume TV shows and movies and will be an active user of multiple social platforms. The European office is a smaller team within the larger UTA business, so there will be plenty of multi-tasking and the opportunity to grow quickly. This is a great opportunity for an energetic self-starter looking to take their career to the next level in the entertainment industry.

What You'll Do:

Your responsibilities will include, but not be limited to:

• Manage and track product placement inventory including ordering, shipping, returns, resets, and cost tracking.
• Oversee product shipments to productions and handle loan agreements, legal approvals, and related documentation.
• Review film and TV scripts, evaluate placement opportunities, and prepare POVs/clearance requests for client approval.
• Track and report on integrations by pulling clips, capturing viewership metrics, and creating detailed recap reports.
• Develop and update decks, slides, agendas, and trackers to keep clients informed on active and upcoming projects.
• Build and maintain strong relationships with production contacts (e.g., Prop Masters, Set Decorators, Line Producers) to confirm and execute placements.
• Identify new content opportunities by monitoring industry trades, Production Weekly, and internal UTA updates.
• Act as a liaison between clients, production partners, and internal cross-functional teams to ensure seamless collaboration.
• Provide operational and administrative support, including managing calendars, scheduling meetings, preparing research, and maintaining spreadsheets and contracts.
• Coordinate domestic and international travel logistics, including expense reports.
• Support team projects, presentations, and events as needed.

What You'll Need:

• At least 1 year of experience, ideally working in an assistant capacity.
• Bachelor's degree in marketing, advertising or related field strongly preferred but not required.
• Prior experience at an entertainment company, advertising agency, or working in film/TV production preferred.
• Highly professional with excellent judgement.
• Strong ability to liaise with clients, senior-level executives, and colleagues.
• Can-do, positive attitude and willing to "go the extra mile."
• Capable of managing several projects simultaneously.
• Ability to thrive in a fast-paced work environment.
• Highly proficient technical skills with Microsoft Office suite (Excel, Word, PowerPoint, Keynote) and other platforms (Slack, Concur, Airtable and Workday).
• Familiarity with video conferencing systems (Zoom, Teams, etc).
• Knowledge and curiosity for key players throughout the entertainment industry.
• Additional language skills a plus.
• Superior communication and presentation skills.
• High degree of motivation, and ability to demonstrate creative thinking.
• Impeccable organizational and time management skills and strong attention to detail.