Music Assistant

This is a Full Time Job

The Music Assistant has previous experience assisting high-level booking agents and working with artists, record labels, talent managers, tour managers, publicists and concert promoters as part of day-to-day administrative work for the agent.

Music Assistants are responsible for liaising with business affairs and accounting divisions on an administrative level. This position will support different agents in the Music department of UTA London and responsibilities include show contracting, procuring ticket sales counts for contracted shows, liaising with client's managers regarding certain show offers and/or contract for shows, maintaining artists' show diaries, procuring final settlements for shows played, and all other functions performed by an assistant in the music department of a talent booking agency and all functions reasonably related thereto.

What You'll Do
• UTour – using our Agency Booking System on a daily basis, keeping up to date
• Scheduling - keeping booking schedules up to date, key information entered and tidied
• Enquiries – dealing with enquiries as they come in via email or phone
• Contracts – contracting shows accurately, quickly and efficiently
• Costings – checking and comparing, collating for management
• Walk Out Potentials – helping management to understand gross walk out on a tour / explaining info / taxes and other deductions
• Keeping account of all the money in for shows and chasing deposits/payments when needed
• Marketing - handling artwork, collating and explaining marketing plans and summaries, managing assets and PR, and keeping up to date files
• Announcement schedules – collating announcement dates for headline shows and festivals, providing ticket links and age restrictions
• Ticket figures – checking ticket figures and sending to management
• Contact details - maintaining promoter and business contact details, sending out TOB's to new promoters and clients
• Client Info – keep client info up to date including release dates, label, management and account info
• Guest List – festival and headline show guest lists, helping management/contacts with requests
• Support suggestions – collecting suggestions form agents and presenting to management
• Taxes – minimizing tax for artists alongside their accounts team
• Immigration –assisting management with immigration needs, such as filing for immigration forms, assigning sponsorship certificates for artists travelling to the UK, and maintaining current passport copies and touring parties
• Rider / tech info – keeping up to date riders and touring info, and liaising with Tour Manger to help smooth advance
• Invoices – requesting from management / accounts team and sending
• Payments – chasing and checking settlements and payments, approving statements for final settlement with the artist
• Diary management – scheduling meetings and calls when required by the agent
• Client liaison – attending shows and growing business relationships

What You Need
• Minimum 1+ years' assistant experience, a plus within the entertainment industry
• Bachelor's degree strongly preferred but not required
• Strong organizational skills
• Ability to develop business relationships
• Ability to thrive in a fast-paced, highly intense client service work environment
• Highly proficient technical skills with Microsoft Office suite (Excel, Word, PowerPoint)
• Knowledge and curiosity for key players throughout the entertainment industry
• General understanding of current music industry and the nature of a talent agency
• Understanding of UTA's Client Roster

What You'll Get
• The unique and exciting opportunity to work at one of the leading global entertainment companies.
• Access to the tools, leadership and resources you'll need to create and drive a center of excellence
• The opportunity to do the best work of your career
• Competitive benefits and programs to support your well-being


UTA unites ideas, opportunities and talent. The company represents some of the world's most iconic, barrier-breaking artists, creators and changemakers-from actors, athletes and musicians to writers, gamers and digital influencers. One of the most influential companies in global entertainment, UTA's business spans talent representation, content production, as well as strategic advisory and marketing work with some of the world's biggest brands. Affiliated companies include Digital Brand Architects, KLUTCH Sports Group, Curtis Brown Group, and MediaLink. UTA is headquartered in Los Angeles with offices in Atlanta, Chicago, Nashville, New York and London.


UTA and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities.