Marketing Assistant, Entertainment & Culture

This is a Full Time Job

UTA’s Entertainment & Culture Marketing (E&CM) European department is seeking an Assistant. Candidates must have the ability to proactively function under tight deadlines in a fast-paced working environment and experience managing daily schedules/calendars, conduct research, create presentations and support with the tracking and delivery of products to productions. Qualified candidates must have precise, detailed-oriented organisational skills, as well as excellent communication and writing abilities. A passion for entertainment and marketing are a must.

The ideal candidate will have experience and a genuine passion for the worlds of marketing and entertainment, consume TV shows and movies and will be an active user of multiple social platforms. The European office is a small team within the larger UTA business within, so there will be plenty of multi-tasking and the opportunity to grow quickly. This is a great opportunity for an energetic self-starter looking to take their career to the next level in the entertainment industry.

What You’ll Do:

Your responsibilities will include, but not be limited to:
- Manage phone, calendar, and research for meetings; make reservations; schedule virtual meetings and calls, internally and externally
- Maintaining spreadsheets, and drafting correspondences
- Identify opportunities in entertainment landscape for our existing and new clients
- Acting as an internal liaison between all level cross-functional teams and external clients & partners
- Coordinating travel arrangements and itineraries, both domestically and internationally, along with expense reports for review and submit to accounting for approval
- Work with the team to conduct research and create visually engaging presentations
- Assisting with events
- Tracking and reviewing contracts, client calendars and payments through a series of detailed grids
- View & track TV and film editorial content for prop and product placement integrations
- Liaise with film and TV production companies, sending out prop rosters and placing orders for productions for brand’s products; ensuring all product sent is returned in a timely manner

What You’ll Need:
- Minimum 1 years’ experience, a plus if working in an assistant capacity
- Bachelor’s degree strongly preferred but not required
- Experience with an entertainment company or advertising agency preferred
- Highly professional with excellent judgement
- Strong ability to liaise with clients, senior-level executives, and colleagues
- Can-do, positive attitude and willing to “go the extra mile”
- Capable of managing several projects simultaneously
- Ability to thrive in a fast-paced, highly intense client service work environment
- Highly proficient technical skills with Microsoft Office suite (Excel, Word, PowerPoint, Keynote) as well as Google Drive (Slides, Docs, Sheets, Google Meet).
- Familiarity with video conferencing systems (Zoom, Slack, Concur, and Workday)
- Team player
- Knowledge and curiosity for key players throughout the entertainment industry
- Understanding of UTA's Client Roster