Inclusion Assistant
United Talent Agency
Los Angeles, CAThis was removed by the employer on 7/28/2021 12:20:00 PM PST
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Full Time Job
Based in Beverly Hills, UTA's largest office, United Talent Agency is seeking an Assistant to support UTA's Diversity, Equity and Inclusion team. The position will support the coordination of a broad spectrum of tasks relating to internal and external Diversity Inclusion initiatives and programs. Qualified candidates must have precise, detailed-oriented organizational skills, as well as excellent communication and writing abilities. Candidates must have the ability to manage multiple projects in a high-volume environment, and experience in an office environment handling heavy scheduling and phones.
What You'll Do
• Scheduling, coordinating, and managing logistics for meetings and Diversity, Equity & Inclusion (DEI) events, training programs including, but not limited to; booking of conference room, Zoom meetings, communication, assembling data/materials and confirming attendees
• Liaising with internal staff at all levels including external clients and partners
• Coordinate, implement and perform a broad spectrum of tasks relating to internal and external DE&I initiatives and programs that require independent decision making and judgment, effective communications, time management skills and a high level of discretion
• Research and identify program partnerships with NGO, industry-specific groups, DEI thought leaders and professional development organizations in support of UTA's diversity, inclusion and belonging strategic goals
• Draft messages, talking points, reports and presentations
• Support center of excellence communications with the growth and evolution of UTA's Employee Inclusion Groups (EIGs)
• Assisting with high volume phones, calendaring, filing, as well as travel and expense management
• Partnering with HR department assistants to provide department and company-wide five-star customer service
• Supporting various members of the HR team on special projects as needed
• Process and track all invoices and liaise with Accounts Payable to ensure timely payment
What You Need
• Bachelor's degree strongly preferred
• Minimum two years of experience as an administrative assistant, preferably within an HR department
• Prior exposure to DEI, HR, corporate/strategic communications or similar within a professional environment
• Demonstrated passion for DEI; comprehensive understanding of purpose and goals
• Ability to handle sensitive information with a high level of confidentiality and discretion
• Proven ability to manage tasks with competing priorities and deadlines, independently determining order of priority and self-initiating other value-added tasks
• Strong organizational skills
• Ability to meet deadlines and adjust to changing priorities
• Ability to solve problems, take ownership and accountability
• Excellent customer service and follow up skills
• Strong working knowledge of Microsoft Office applications including Excel, Word, PowerPoint, and Outlook
• Knowledge using Asana is a plus
What You'll Get
• The unique and exciting opportunity to work at one of the leading global entertainment companies
• Access to the tools, leadership and resources you'll need to create and drive a center of excellence
• The opportunity to do the best work of your career
• Competitive benefits and programs to support your well-being
UTA is one of the world's leading talent and entertainment companies. We help the world's most inspiring people make the world a more inspiring place. Many of our colleagues spend their careers here. It's one of the reasons UTA is considered among the entertainment industry's best places to work.
UTA seeks the innovators, the entrepreneurs, the talented, the creative, the thoughtful and, the passionate, who share our love for the work all of us are privileged to do.
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