Executive Assistant To Head Of Business Affairs

This is a Full Time Job

UTA seeks an Executive Assistant to support our Head of Business Affairs in our Beverly Hills office. Qualified candidates must have precise, detailed-oriented organizational skills, as well as excellent communication and writing abilities.

Candidates must have the ability to manage multiple tasks in a fast-paced environment, experience in handling heavy phone volume, extensive scheduling experience, and an understanding of the entertainment industry.

This is a full-time position with benefits and will pay $30 to $35 per hour.

What You Will Do
• Manage and transfer calls, schedule & coordinate conference calls including multi-party, multi-time zone, video, and conference calls
• Calendar management using Outlook with ability to update, cancel and confirm meetings.
• Expert ability to arrange travel
• Prepare monthly expense reports for review & submit to accounting for approval
• Prepare and draft contracts and correspondence on an as-needed basis

What You Will Need
• Bachelor's degree preferred but not required
• 5+ years of prior administrative assistant experience within a fast-paced environment
• Ability to liaise with key senior-level executives
• Able to review and understand contracts
• Ability to liaise with internal staff at all levels and external clients & partners
• Capable of managing several projects simultaneously with minimal supervision
• Highly professional with excellent judgment
• Excellent communication skills - both written and verbal
• Ability to work under pressure and in a fast-paced environment
• Positive, self-motivated attitude
• Critical attention to detail and highly organized
• General business knowledge
• Interest in Television and Entertainment business

What You Will Get
• The unique opportunity to work at one of the leading global entertainment companies in Hollywood.
• Access to the tools, leadership, and resources you will need to achieve excellence
• Colleagues who focus on making work enjoyable within a collaborative environment
• The opportunity to do the best work of your career
• Work out of an amazing office – that happens to house one of the top modern art collections in the world
• Competitive benefits and programs to support your well-being

UTA and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities