Events Coordinator
United Talent Agency
Los Angeles, CAThis was removed by the employer on 8/10/2022 8:19:00 AM PST
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Full Time Job
Events Coordinator - Medialink
The Role:
MediaLink is hiring for a junior event professional to join our Events team. In this role you will report directly to the Managing Director of Events and will work alongside the Associate Manager of Events. As a key member of the Events Team, you will be in a vital support role to ensure the continued success of the department. Organization, attention to detail and a proactive nature are necessary for success.
This coordinator position supports first and foremost the Managing Director of Events, but also the wider Event Team – including both NYC and LA based employees. **This role will be based out of our Los Angeles location.**
You Will:
• Maintain MD's calendars; scheduling appointments and proactively managing conflicts
• Prepare itineraries and make reservations and travel arrangements
• Handle MD's expense reports on a timely basis
• Act as primary point of contact for IT and ensuring all systems are functioning properly in advance
• Manage the entire administrative process on client projects for the team
• Assist with group travel, hotel blocks and transportation
• Work closely with team to build and adhere to event budgets
• Assist with billing submissions, tracking and timely payments for partners/vendors
• Proactively maintain venues, vendors, catering relationships, updating shared database for department
• Actively participate in idea generation, brainstorms and creative ideation on events
• Work in tandem with the Associate Manager of Events in ownership of list management, invite and tracking process for all events and any promotional email materials
• Source sponsorship collateral, premiums/holiday gifts and maintain inventory of companies branded items
• Work with graphic designer to create invites and event collateral
• Uphold strict level of confidentiality
You Have:
• 2+ years in a support role in media, marketing, advertising, technology, finance and/or consulting fields, ideally in coordinating events
• Effective communication and administrative skills (internal and client facing)
• Experience interacting seamlessly with employees at all levels, as well as external partners and clients
• Demonstrated experience working in a fast-paced environment, anticipating and managing shifting priorities
• Possess strong attention to detail, problem solving and organization skills
• Proficiency in Microsoft Office XP (Word, Excel, PowerPoint, Outlook) and expense reports
Why MediaLink?
• MediaLink is the media & marketing industry's most trusted advisor. We are 100% focused on taking clients' unique business challenges and identifying areas of opportunity, optimization, and ultimately growth
• 50% of Fortune's World's Most Admired Companies and 80% of the top-10 global private equity firms are clients
• We are backed by United Talent Agency, the third-largest global talent agency, and have the resources and access to development and accelerate the next generation of industry leaders
At MediaLink, we create competitive advantage and growth strategies for large- scale organizations. We drive growth and foster innovation by identifying key challenges, providing practical tactics, and helping to implement the solutions.
Unlike other companies, we can offer you access to direct client relationships with large global companies at a senior level. We provide you with the opportunities, strategies, and execution of these to help you develop and grow, all while giving you access to senior leadership and their expertise.
MediaLink is a UTA company. UTA is one of the world's leading talent and entertainment companies. At UTA, the belief in the client relationship is paramount and marked by respect, a sense of stewardship, and a commitment to an artist's entire creative life. Our commitment to every employee is the same.
UTA and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities.
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