Assistant to Partner & Co-Head, Production Arts

This is a Full Time Job

Member Summary

Job Summary
Assistant to the Partner & Co-Head of Production Arts at UTA, based in Los Angeles, CA, US. This role supports senior leadership in the Production Arts department, managing schedules, communications, and administrative operations while coordinating with clients and internal teams representing top production talent. (Full job description below)

Years of Experience Required
Not specified but based on the responsibilities, this role may typically require 0–2 years of administrative or agency support experience. (0–24 Months)

Salary
$23 - $27 hourly

Required Experience
• Executive or administrative support in a fast-paced environment
• Calendar management and meeting coordination
• Professional communication with internal teams and external partners

Preferred Experience
• Experience in entertainment agency or production environments
• Experience tracking contracts, payments, and client schedules

Workplace Requirements
Onsite in Los Angeles, CA, US

Education Requirements
Not specified.

Hard Skills
• Calendar management
• Spreadsheet and database management
• Expense reporting
• Contract and payment tracking

Soft Skills
• Organization and attention to detail
• Strong written and verbal communication
• Ability to work under tight deadlines
• Proactive problem-solving
• Stakeholder coordination

Bonus Skills
• Research and meeting preparation

Full Job Description

Assistant to Partner & Co-Head, Production Arts
UTA
Location: Los Angeles Office
Employment Type: Full-Time
Workplace: Onsite

UTA’s Production Arts department is seeking an Assistant to support the Partner & Co-Head of Production Arts. The department represents a roster of production talent including directors of photography, producers, production designers, costume designers, editors, and other key department heads.

The ideal candidate is proactive, detail-oriented, and comfortable operating in a fast-paced agency environment while managing multiple priorities and deadlines.

Responsibilities
• Manage phones, calendars, and meeting logistics including internal and external scheduling
• Conduct research and prepare materials for meetings
• Maintain spreadsheets and databases and draft written communications
• Liaise with internal staff across departments as well as external clients and partners
• Prepare and process monthly expense reports for approval
• Track and update contracts, client calendars, and payments using internal tracking systems
• Anticipate team needs and create efficient processes to support business operations

Benefits
Eligible for benefits.

Skills:
[Executive Support] [Calendar Management] [Client Coordination] [Contract Tracking] [Expense Reporting] [Professional Communication]