Assistant, Client Services

This is a Full Time Job

Member Summary

Job Summary
Assistant, Client Services at UTA Speakers (United Talent Agency) in New York, NY. This full-time support role involves call handling, data entry, accounting coordination, and administrative support across departments. (Full job description below)

Years of Experience Required
1 year in Office Administration (12 Months)

Salary
\$24.00 per hour

Required Experience
• 1+ year of experience in an office setting
• Excellent communication skills (written and verbal)
• Highly proficient with Microsoft Office, including Excel

Preferred Experience
• Previous experience in reception, hospitality, or a related role

Workplace Requirements
Onsite — New York, NY

Education Requirements
Bachelor’s degree strongly preferred

Hard Skills
• Microsoft Office
• Microsoft Excel
• PC proficiency
• Data entry
• Invoice creation and payment tracking

Soft Skills
• Strong organizational skills
• Clear phone presence
• Ability to multitask
• Positive, self-motivated demeanor
• Team-oriented attitude

Bonus Skills
Not specified.

Full Job Description

UTA Speakers, a United Talent Agency company, seeks a full-time Client Services Assistant in the New York Office. The ideal candidate is someone with a clear and professional phone presence who prides themselves on organization, can multitask, follow directions well, and works effectively with others. Candidates should have a positive and professional disposition, be proficient with PC tools, and have the ability to quickly learn and prioritize tasks.

What You Will Do
• Receive and process department phone calls
• Enter call details into the database
• Assist the Events Logistics department and Speakers division with administrative tasks
• Support the accounting department by sending and following up on invoices and creating payment statements
• Perform additional ad hoc duties as assigned

What You Will Need
• 1+ year of experience in an office setting
• Excellent communication skills (written and verbal)
• Previous experience in reception, hospitality, or a related role is beneficial
• Bachelor’s degree strongly preferred
• Positive and self-motivating attitude
• Superb organizational skills
• High proficiency with Microsoft Office, especially Excel

Benefits
• Competitive benefits package
• Opportunity to work at a leading global entertainment company
• Access to tools, leadership, and resources for growth
• Chance to contribute to a high-performing team

Skills:
[Client Services] [Administrative Support] [Reception Management] [Phone Support] [CRM Software] [Data Entry] [Microsoft Office] [Microsoft Excel] [Accounts Payable] [Invoicing] [Payment Processing] [Event Logistics] [Task Prioritization] [Multitasking] [Internal Communications] [Professional Phone Presence] [Scheduling Coordination] [Time Management] [Positive Attitude] [Team Collaboration] [Fast-Paced Environment]