Advisory Assistant

This is a Full Time Job

UTA's Advisory department is seeking an Assistant. Candidates must have the ability to proactively function under tight deadlines in a fast-paced working environment and experience managing daily schedules/calendars, conduct research, create presentations and support with project tracking. Qualified candidates must have precise, detailed-oriented organisational skills, as well as excellent communication and writing abilities. A passion for entertainment and marketing are a must.

What You'll Do:

Your responsibilities will include, but not be limited to:
• Manage phone, calendar, and research for meetings; make reservations; schedule virtual meetings and calls, internally and externally
• Maintaining spreadsheets, and drafting correspondences
• Identify opportunities in entertainment landscape for our existing and new clients
• Acting as an internal liaison between all level cross-functional teams and external clients & partners
• coordinating travel arrangements and itineraries, both domestically and internationally, along with expense reports for review and submit to accounting for approval
• Work with the team to conduct research
• Ability to create visually engaging presentations
• Assisting with events
• Tracking and reviewing contracts, client calendars and payments through a series of detailed grids

What You'll Need:
• Minimum 1 year's experience, a plus if working in an assistant capacity
• Bachelor's degree strongly preferred but not required
• Experience with an entertainment company or advertising agency preferred
• Highly professional with excellent judgement
• Strong ability to liaise with clients, senior-level executives, and colleagues
• Can-do, positive attitude and willing to "go the extra mile"?
• Capable of managing several projects simultaneously
• Ability to thrive in a fast-paced, highly intense client service work environment
• Highly proficient technical skills with Microsoft Office suite (Excel, Word, PowerPoint, Keynote) as well as Google Drive (Slides, Docs, Sheets, Google Meet).
• Familiarity with video conferencing systems (Zoom, Slack, Concur, and Workday)
• Team player
• Knowledge and curiosity for key players throughout the entertainment industry
• Understanding of UTA's Client Roster