Administrative Assistant

This is a Full Time Job

Candidates must have the ability to proactively function under tight deadlines in a fast-paced working environment and experience managing daily schedules/calendars with high volume meetings. Qualified candidates must have precise, detailed-oriented organizational skills, as well as excellent communication and writing abilities.

What You Will Do
• Assist with high volume scheduling, coordinating, and managing of logistics for meetings including determining meeting times based on schedules across multiple attendees and time zones, booking conference rooms, confirming attendees and setting up video conference capabilities
• Daily calendar management of in-office, offsite and virtual meetings
• Assist with assembling pre-meeting research and materials
• Maintain contacts, databases, spreadsheets and drafting correspondences
• Coordinate travel including researching options, preparing itineraries and booking
• Prepare expense reports for review and submit to accounting for approval
• Liaise with internal staff at all levels including external clients and partners
• Provide additional team support and assist with special projects as needed

What You Will Need
• 2 year administrative assistant experience, a plus within the media, marketing or entertainment industry
• Bachelor’s degree strongly preferred
• Highly proficient with Microsoft Office suite (Outlook, Excel, Word, PowerPoint)
• Familiarity with other platforms and systems (Zoom, Slack, Box, Salesforce, Concur, and Workday)
• Strong ability to liaise with internal staff and external clients at all levels
• Demonstrated experience maintaining a high level of discretion and confidentially
• Ability to thrive in a fast-paced, highly intense client service work environment
• Effective time management skills with ability to meet deadlines and adjust to changing priorities
• Capable of managing several projects or tasks simultaneously
• Ability to solve problems, take ownership and accountability
• Excellent verbal and written communication
• Organized with a strong attention to detail

What You Will Get
• The unique and exciting opportunity to work at one of the leading global entertainment companies
• Access to the tools, leadership, and resources you will need to create and drive a center of excellence
• The opportunity to do the best work of your career
• Experience working in a collaborative environment with room to grow