Exec Asst to the President of Creative Advertising
United Artists Releasing
West Hollywood, CAThis was removed by the employer on 5/7/2019 6:08:00 PM PST
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Full Time Job
Executive Assistant to the President of Creative Advertising
United Artists Releasing, a Joint Venture between Metro Goldwyn Mayer (MGM) and Annapurna Pictures (Annapurna), is a U.S. theatrical releasing company. Built upon the legacy of the iconic United Artists motion picture studio, the joint venture provides a home where filmmakers are supported by thoughtful approaches to marketing, publicity and distribution. United Artists Releasing offers content creators an alternative distribution option outside of the studio system and supports Annapurna and MGM's film slates as well as the films of third-party filmmakers.
This role supports the President, Creative Advertising, United Artists Entertainment by providing a smooth flow of communication, troubleshooting, organizing a very complicated calendar and ensuring completion of a wide range of responsibilities.
Essential Job Duties
• Helps manage departmental budget by tracking all incoming costs from vendors and balancing marketing grids
• Manages a busy and complex schedule including coordinating meetings with both internal and external parties
• Handles heavy phones (including logging, placing, and rolling calls)
• Responsible for preparing meeting-related materials in addition to presentations
• Prepares and processes expenses reports
• Coordinates travel schedules and arrangements
• Maintains recordkeeping and filing system for all work
• Maintains up-to-date contact lists
• Maintains a professional, friendly demeanor even during hectic days
Qualifications
• 1 year administrative experience in entertainment, media related industries, or an agency
• Bachelor's degree preferred
• Proficient in Microsoft Office and Concur; general math skills
• Proven proactive approach to problem solving
• Ability to build strong relationships with all levels of employees, as well as outside contacts
• Maintains a high level of discretion in handling confidential and sensitive information
• Outstanding communication skills both written and verbal
• Must be able to work on a team with willingness to assist co-workers as needed
• Demonstrated ability to manage multiple priorities
• Interest in Creative Advertising strongly preferred
United Artists Releasing is committed to a policy of Equal Employment Opportunity and does not unlawfully discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin, ancestry, sex, gender, pregnancy, age over 40, physical or mental disability, veteran or military status, genetic information, sexual orientation, gender identity, gender expression, marital status, registered domestic partner status or any other basis prohibited by applicable law. Applicants with disabilities may be entitled to reasonable accommodation. Please inform UAR's Human Resources Department if you need assistance to complete any forms or to otherwise participate in the application process. UAR will consider for employment qualified applicants with a criminal history consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring Ordinance.