Creative Content Assistant
United Artists Releasing
Los Angeles, CAThis was removed by the employer on 8/23/2021 6:49:00 PM PST
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Full Time Job
Assistant, Creative Advertising
This role supports the EVP & SVP, Creative Advertising, United Artists Entertainment by providing a smooth flow of communication, troubleshooting, organizing a very complicated calendar and ensuring completion of a wide range of responsibilities.
Essential Job Duties
• Extensively organizes and helps manage multi-million-dollar budgets by tracking all incoming costs from vendors and balancing marketing balance sheets (processes PORs, communicates with finance to ensure all budgets are matched and updated, troubleshoots any discrepancies)
• Manages a busy and complex schedule including coordinating meetings with both internal and external parties
• Responsible for preparing meeting-related materials in addition to presentations (presentation packets, links to materials)
• Helps manage deadline reports and spec sheets for materials
• Handles heavy phones (including logging, placing, and rolling calls)
• Prepares and processes expenses reports
• Coordinates travel arrangements and schedules
• Maintains record-keeping and an organized digital filing system for all work
• Maintains up-to-date contact lists
Qualifications:
• 1-year administrative experience in entertainment, media related industries, or an agency preferred
• Bachelor's degree preferred
• Proficient in Microsoft Office and Excel
• Proficient math skills
• Demonstrated ability to multitask efficiently and manage multiple priorities
• Proven proactive approach to problem solving
• Ability to build strong relationships with all levels of employees, as well as outside contacts
• Maintains a high level of discretion in handling confidential and sensitive information
• A professional, friendly demeanor even during hectic days
• Outstanding communication skills both written and verbal
• Must be able to work on a team with willingness to assist co-workers as needed
• Interest in Creative Advertising preferred