Executive Assistant - Human Resources
Turner
Burbank, CAThis was removed by the employer on 4/30/2019 5:27:00 PM PST
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Full Time Job
The Job
This role will support the CHRO of Human Resources as well as direct reports and goes beyond the traditional administrative tasks.
• You are THE go-to person on the team - so we are looking for someone who is polished, professional and eager.
• We want someone flexible, pro-active and able to prioritize while handling ever changing demands
• Given the level of deliverables required by the office, this position is a critical component of the productivity output for the team.
• Core responsibilities and contributions include: managing the flow of all internal and external communications, strategically planning and prioritizing the calendar of meetings, activities, travel arrangements and interfacing with both internal and external clients to create the highest return on time spent, managing the schedule to focus on deadlines and deliverables.
The Daily
• Maintain and coordinate executive's calendar for greatest optimization.
• Coordinate business travel for the CHRO (and other employees if necessary) including coordination of all meetings at destination.
• Work to be cost effective with expenses associated with travel and meetings.
• Create presentations as needed using Excel, Powerpoint, or similar programs.
• Manage executive's documents and information for meetings and future reference and keep track of e-mails that require the executive's review/action.
• Build strong interpersonal relationships with client, company, and industry counterparts.
• Work closely with CHRO's direct reports (as well as their reports) to help them prioritize joint meetings, travel, access to core information and plans.
• Handle all expense reports for Executives in CONCUR. Process invoices.
• Manage Executive's T&E account.
• Coordinate the processing of various VIP requests regarding cable/satellite service and special event ticket requests.
• Coordinate executive's participation with industry associations as a panelist and/or speaker.
• Coordinate executives' participation with boards, on behalf of company and outside of company.
The Basics
• Associates' degree preferred or equivalent experience.
• 3 plus years proven administrative experience supporting at the executive level is ideal, 2 mimimum.
• Experience coordinating varied executive travel arrangements.
• Proficiency with utilizing MS Office & technical knowledge.
• Strong interpersonal skills
• Competencies: - leadership - client service - creativity - teamwork - organizational skills.
• Must be MS Office proficient: Excel, Word, PowerPoint.
• High level of confidentiality required.
• You should be extremely organized and work efficiently in a very fast paced environment.
• Communication is key in this role so excellent verbal and written communication skills are required.
• You should have excellent problem-solving skills.
• Strong attention to detail.
• The ability to work independently as well as part of the team.
• You should have an ability to prioritize your work, so you can handle many projects simultaneously under tight deadline.
• Be flexible, dependable, and results-oriented
• Long-term interest in HR field is ideal
The Perks
• Paid time off every year to volunteer
• Access to well-being tools, resources, and freebies
• 2018 Best Company for Working Mothers
• 2018 Best Company for Dads
• An in-house learning and development team to help shape and grow your career
• Part of the WarnerMedia family of powerhouse brands
Turner Broadcasting System, Inc. and its subsidiaries are Equal Opportunity Employers and E-Verify users. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or protected veteran status.