Administrative Assistant

This is a Full Time Job

Location: Universal City, CA

Type: 3 months contract

Digital Audience Development and Technology is looking for a qualified assistant to help in department coordination and general administration duties.

Qualifications:

· Answering phones and routing calls to the correct person or taking messages.

· Handling basic bookkeeping tasks.

· Filing and retrieving corporate records, documents, and reports.

· Help coordinate and prepare executive for meetings.

· Accurately recording minutes from meetings when needed.

· Screening incoming phone calls and visitors and handling appropriately

· Using various software, including word processing, spreadsheets, databases, and presentation software.

· Reading and analyzing incoming memos, submissions, and distributing them as needed.

· Making travel arrangements for executives.

· Performing office duties that include ordering supplies and managing records of those supplies.

· Distributing incoming faxes, emails, and other correspondence to the appropriate person.

· Provide general administrative support.

· Help coordinate events and gatherings

Responsibilities:

· Proven experience as an executive assistant or other relevant administrative support experience.

· In-depth understanding of the entire MS Office suite.

· Ability to organize a daily workload by priorities.

· Must be able to meet deadlines in a fast-paced quickly changing environment.

· A proactive approach to problem-solving with strong decision-making skills.

· Professional level verbal and written communication skills.

· Professional demeanor.