Accounts Payable Executive

This is a Full Time Job

Job Title: Accounts Payable Executive

Department: Finance

Location: Andheri West

Work week: 6 days (Monday-Saturday)

White Turtle Studios, A Trailer Park Group Company, is looking for a skilled Accounts Payable Executive to join us as we build our team in Mumbai.

POSITION SUMMARY

The Accounts Payable executive will be responsible for managing end-to-end vendor payments, ensuring accurate accounting of expenses, vendor management, PO creation, invoice tracking, TDS compliance, GST compliance, employee reimbursements, bank reconciliation, and monthly MIS. The role ensures completeness, accuracy, and timely recording of all financial transactions related to shoots, fixed expenses, POs, vendors, and employees.

WHAT YOU WILL DO

Key Responsibilities

Payment Processing & Vendor Management
• Handle the full vendor payment cycle.
• Verify invoices and process vendor invoices in accordance with company policies, POs, approvals, and shoot completion details.
• Track pending invoices, due dates, and vendor advances.
• Coordinate with production teams for shoot-related bills and documentation.
• Maintain vendor master data including PAN, GST, bank details and compliance documents.
• Coordinate with Vendors regarding queries, clarification and reconciliations.
• Perform monthly vendor ledger reconciliation and resolve outstanding issues.

Purchase Order (PO) Management
• Create POs as per approved budgets.
• Track open/pending POs and follow up for closure.
• Ensure proper PO–invoice matching before payment.

Invoice Tracking (Shoot-wise)
• Maintain shoot-wise tracking folders/sheets.
• Ensure invoices for each shoot are received and recorded.
• Follow up with vendors and internal teams for missing invoices.

TDS Compliance & Vendor TDS Certificates
• Calculate TDS on vendor payments as per Income Tax Act.
• Ensure accurate TDS deduction at the time of payment.
• Coordinate for filing quarterly TDS returns.
• Match vendor Form 16A with TDS return data.
• Issue TDS certificates (Form 16A) to vendors.
• Maintain vendor-wise TDS reconciliation.

Employee Reimbursements & Advances
• Check and process reimbursements per company policy.
• Track and follow up for settlement of advances.

Bank Reconciliation
• Prepare and review regular bank reconciliation statements.
• Resolve reconciling items promptly.

Estimates & Budgeting Support
• Prepare and share shoot-related and fixed expense estimates.
• Assist in comparing estimates vs. actual expenses.

MIS & Month-End Activities
• Prepare month-end MIS workings including:
• Preparing AP ageing reports and payment forecasts
• Fixed expense summary
• Shoot-wise expenses
• Outstanding payments
• Pending POs
• TDS summary
• Assist the Finance Manager with monthly reports.

Documentation & Audit Support
• Maintain proper filing of all financial documents (soft & hard).
• Ensure audit-ready records and support internal/statutory audits.

WHAT YOU WILL NEED
• Strong knowledge of Accounts Payable, TDS, GST basics, and PO processes.
• Good understanding of TDS sections, GST and compliance timelines.
• Proficiency in Excel and accounting software.
• Strong follow-up, coordination, and communication skills.
• Attention to detail and ability to handle multiple shoots/tasks.

QUALIFICATIONS & EXPERIENCE
• B.Com / M.Com / MBA (Finance) or equivalent.
• 5–8 years of experience in Accounts (AP, TDS, GST, MIS).
• Experience in the media/production industry preferred (not mandatory).
• Good communication skills and attention to details
• Team Player with a proactive approach