Submissions Coordinator

This is a Full Time Job

We are currently hiring for the position of:

SUBMISSIONS COORDINATOR

Reporting to the Manager, Submissions & Operations, the Submissions Coordinator is responsible for administrative tasks relating to film submissions for the Toronto International Film Festival, including applicable material collection and general data responsibility. This position works in collaboration with internal teams to ensure exceptional service, support, and administrative processes for filmmakers, and applicable external stakeholders.

RESPONSIBILITIES:
• Receive, process, and catalog all Festival submissions
• Create and maintain accurate database records
• Communicate clearly and effectively with submitters, provide information and troubleshooting advice as necessary
• Ensure that submissions are directed to the appropriate member of the Programming team in a timely manner
• Work with Programming team to track and communicate verdicts for film submissions
• Facilitate established submission processes and workflows amongst Submissions and Programming staff
• Disseminate official notification letters
• Assist with collection and data entry of Film Tags
• Assist with other Festival initiatives and Festival Programming team responsibilities as required
• Compile a detailed post-mortem report

JOB GRADE & SALARY:
• Job Grade 1
• $23/hour

TARGET CONTRACT DATES:
• Monday, March 18, 2024 - Friday, August 2, 2024 (20 weeks)

WORK LOCATION:
• Office Location: 350 King Street West, Toronto, ON M5V 3X5
• Weekly in-office requirements:
• Minimum 2 days (March to May)
• Minimum 3 days (June to August)

MINIMUM REQUIREMENTS:
• Experience working at a cultural institution or festival an asset
• Minimum 1 year administrative or coordination experience
• Familiarity with the film industry and international cinema
• Strong communication and interpersonal skills
• Strong organizational and project management skills with extreme attention to detail and ability to prioritize
• Experience handling large volumes of data or information with accuracy
• Proficient computer skills, familiarity with databases, CRMs, project management tools, Microsoft Office, Google (experience with Artifax and FilmFreeway considered an asset)
• Precise memory for names, positions, companies and situations
• Mature personal judgment, exhibiting a high level of professionalism and diplomacy, and ability to handle confidential information
• Ability to both work independently and in a team environment
• Ability to handle challenging situations and people with positive, problem-solving attitude
• Ability to work, prioritize and respond well in deadline-oriented, fast-paced and high pressure environments
• Additional language(s) an asset

HOW TO SUBMIT & APPLICATION DEADLINE:
• All applications must be submitted online through TIFF’s Career Centre.
• Please upload your cover letter and resumé as one PDF, before the deadline of WEDNESDAY, FEBRUARY 21, 2024.

CLOSING:

We thank everyone who applies for their interest, but only candidates selected for an interview are contacted.

Candidates must be legally able to work in Canada at this time.TIFF regrets that it is unable to sponsor employment Visas; however, TIFF considers and welcomes individuals on time-limited Visa status for this position. For consideration to those on time-limited Visa status, your Visa must allow you to complete the full contract.

Please send any questions via e-mail only to careers@tiff.net.


If you are a person with a disability and require accommodation and/or assistance during the application process, please contact us in advance at careers@tiff.net. We strive to provide reasonable accommodations whenever requested.