Sr Coordinator, Board & Executive Relations

This is a Full Time Job

We are currently hiring for the position of:

SENIOR COORDINATOR, BOARD & EXECUTIVE RELATIONS

Reporting to the Senior Manager, Board & Executive Relations, the Senior Coordinator, Board & Executive Relations provides administrative support for the CEO and members of the Leadership team (CPO, CFO, CBMO as well as VP, Strategy, Communications & Stakeholder Relations, and VP, People & Culture) including management of meeting requests/calendars, travel, correspondence, research/preparation of presentation materials and briefing reports.

RESPONSIBILITIES:

Including but not limited to:

Executive Office
• Manage calendar and daily schedules of CEO and/or members of the Leadership team; receive and facilitate internal and external meeting requests
• Prepare meeting briefs and other related materials, including backgrounders, reports, individual bios,
• as required
• Monitor key trade/consumer press on a daily/weekly basis for topics/items of interest to Leadership
• team
• Create and/or edit presentation materials, including speaking notes, slide presentations.
• Draft correspondence, as required
• Coordinate all business related travel details
• Track and submit expenses; assist Senior Manager, Board and Executive Relations with developing quarterly/annual budget buildups.
• Perform general office duties including booking/coordinating meetings, compiling and distributing minutes, maintaining filing systems, arranging couriers, compiling/submitting purchase orders and expense reports.

Board Relations
• Provide support / act as backup to Senior Manager, Board and Executive Relations for Board meetings, including committee meetings.
• In conjunction with Senior Manager, Board & Executive Relations, participate in general stewardship of Board members throughout the year, including invitations to relevant events, monthly updates, and support during the festival.

JOB GRADE & SALARY:
• Job Grade 2
• $50K-$68K

TARGET CONTRACT DATES:
• Start date: March 18, 2024

WORK LOCATION:
• Office Location: 350 King Street West, Toronto, ON M5V 3X5
• Weekly in-office requirements:
• Minimum 2 days (November to May)
• Minimum 3 days (June to October)
• Festival Office Requirements: Full Time during Festival

MINIMUM REQUIREMENTS:
• Post-secondary degree / diploma preferred
• Experience with festivals and / or other cultural organizations preferred
• Adaptable to a flexible work schedule including some evenings and weekends
• This position requires being in office on a regular basis.

HOW TO SUBMIT & APPLICATION DEADLINE:
• All applications must be submitted online through TIFF’s Career Centre.
• Please upload your cover letter and resumé as PDF(s), before the deadline of DAY,DATE,YEAR (ex: MONDAY, FEBRUARY 26, 2024).

CLOSING:

We thank everyone who applies for their interest, but only candidates selected for an interview are contacted.

Candidates must be legally able to work in Canada at this time.TIFF regrets that it is unable to sponsor employment Visas; however, TIFF considers and welcomes individuals on time-limited Visa status for this position. For consideration to those on time-limited Visa status, your Visa must allow you to complete the full contract.

Please send any questions via e-mail only to careers@tiff.net.


If you are a person with a disability and require accommodation and/or assistance during the application process, please contact us in advance at careers@tiff.net. We strive to provide reasonable accommodations whenever requested.