Production Coordinator, Industry Venues

This is a Full Time Job

TIFF is a charitable, cultural organization dedicated to presenting the best of international and Canadian cinema and creating transformational experiences for film lovers and creators of all ages and backgrounds in our home - TIFF Lightbox. Our mission: To transform the way people see the world, through film.

TIFF is committed to embracing diversity and treating all individuals with respect, dignity and fairness by removing physical, social and economic barriers to participation.

We encourage you to reflect on the land that you are on, who the traditional keepers of the land are, what the treaty relationship is, or if it’s unceded territory. TIFF is located on the Treaty Lands and Territory of the Mississaugas of the Credit and the traditional territory of the Anishinaabe, the Wendat, and the Haudenosaunee. We are grateful to work on this land.

We are currently hiring for the position of:

PRODUCTION COORDINATOR, INDUSTRY VENUES

Reporting to the Production Manager, Industry Venues, the Production Coordinator, Industry Venues will support the pre-production, set-up, onsite operation and load-out efforts of all Industry related venues during Festival, including but not limited to the Industry Centre, Talent Development and associated activities taken place.

RESPONSIBILITIES:

Shall include but not be limited to:
• Manage multiple aspects of venue & event production as assigned, including run of show/itinerary, audiovisual/technical requirements, front of house, volunteer supervision, food & beverage/catering, security services, and other services as required
• Maintaining and fostering returning or new client, partner and/or supplier relationships throughout the planning and execution of the Industry venue activities.
• Oversee the preparation of materials and inventory required for events to be efficiently executed
• Work collaboratively with the Industry Sales department and external partners to coordinate the intake and organization of printing files for Industry Centre signage.
• Coordinate site visits and tours of facilities.
• Related administrative tasks, including administering purchase order requests, filing regular event reports, and working collaboratively with the Industry Sales department to ensure timely and accurate processing of estimates and invoices and reporting.

NOTE – this position may involve extended hours during Festival, September 5 - 15.

JOB GRADE & SALARY:
• Job Grade 2
• $24/hour

TARGET CONTRACT DATES:
• Tuesday, July 2, 2024 - Friday, September 27, 2024

WORK LOCATION:
• Office Location: 350 King Street West, Toronto, ON M5V 3X5
• Weekly in-office requirements:
• Minimum 2 days (November to May)
• Minimum 3 days (June to October)
• Festival Office Requirements: Full Time during Festival

MINIMUM REQUIREMENTS:
• Minimum 2 years’ experience in the area of event planning and event production of cultural or corporate events.
• University degree, college diploma or equivalent work experience
• Experience with festivals an asset
• Well developed verbal and written communication skills
• Strong project and people management skills
• Dynamic and outgoing personality with sound judgment, tact and discretion.
• Excellent administrative and organizational skills; ability to prioritize and manage concurrent duties
• Experience working with and supervising volunteers in an event environment is an asset.
• Professional manner and “can-do” attitude. Ability to both take direction and show initiative
• Ability to both work independently and in a team environment
• Excellent attention to detail, budgets, timelines, and objectives
• Knowledge of Microsoft, Google products and Adobe creative software is an asset
• Creativity to develop innovative solutions; knowledge of special events trends within the cultural sector
• Understanding and commitment to superior client servicing
• Well developed interpersonal and public relations skills to interface with senior corporate personnel, TIFF staff, volunteers, and other internal and external stakeholders
• Concentrating for prolonged period of time
• Keen eye for details
• Maintain many high level projects simultaneously
• Ability to stand, bend and lift for long periods of time
• Ability to lift and carry between 10-35lbs for long periods of time
• Ability to support physical production build of Industry and Talent Development venues.

HOW TO SUBMIT & APPLICATION DEADLINE:
• All applications must be submitted online through TIFF’s Career Centre.
• Please upload your cover letter and resumé as PDF(s), before the deadline of Monday , June 3, 2024

CLOSING:

We thank everyone who applies for their interest, but only candidates selected for an interview are contacted.

Candidates must be legally able to work in Canada at this time.TIFF regrets that it is unable to sponsor employment Visas; however, TIFF considers and welcomes individuals on time-limited Visa status for this position. For consideration to those on time-limited Visa status, your Visa must allow you to complete the full contract.

Please send any questions via e-mail only to careers@tiff.net.

TIFF is committed to fostering an inclusive and accessible environment where employees feel valued and respected, and where every employee has the opportunity to realize their potential. As such, we welcome and encourage applicants who identify as racialized persons, Indigenous persons, persons with disabilities, and persons across the spectrum of sexual orientation and gender identities.

If you are a person with a disability and require accommodation and/or assistance during the application process, please contact us in advance at careers@tiff.net. We strive to provide reasonable accommodations whenever requested.