Market Programming Administration Manager

This is a Full Time Job

TIFF - THE MARKET

We are currently hiring for the position of:

MANAGER, MARKET PROGRAMMING ADMINISTRATION

The Manager, Market Programming Administration contributes to the planning and delivery of partner initiatives, including Mentorships, Fellowships, Awards, and Showcases. Reporting to the Director - Market Programming and Creator Development, the Producer is responsible for ensuring that all programme activities are executed to the highest creative, professional, and operational standards while serving as a key liaison between programme partners, participants, and internal teams.

This is an operationally focused position that manages a portfolio of industry partnerships, oversees administrative processes, and maintains efficient workflows with both external stakeholders and internal departments. Working under the direction of the Director, the Producer, and managing a team, the Manager ensures that each initiative aligns with and advances the creative vision, strategic objectives, and reputational goals of the Market and its partners.

RESPONSIBILITIES:
• Works closely with the Director - Market Programming and Creator Development on budget allocation, reconciliation and resource allocation, and administers in collaboration with the Market Programming team and the Market Admin and Opps Team
• Updates and administers a comprehensive Market Programming schedule and critical path with the Director - Market Programming and Creator Development
• Administers Market Programming Meetings, creates meeting schedules and follows up on actions and next steps
• Works closely with the Market Delegate Experience Team on Market Access, Guest Experience, Ticketing and Submissions processes and operations
• Oversee regular cost reports, including speaker fees, fellowships, hotel tracking, travel and contra/ entertainment expenses in collaboration with each Market Producer per initiative
• Represents the Market Department at meetings and collaborates with other teams when required
• Administers the hiring process for Coordinators, Independent Contractors and Application Readers, including updating job descriptions, timesheets and the contracting process
• Leads new team members through training sessions on interdepartmental, administrative, technical and event production processes
• Manages and mentors a team on the speaker and participant invitation process, including invitation, itinerary/schedule, and hand-off to the hospitality team
• Plays a key role in leading the schedule, deadlines and leads processes for Artifax, Trello, ROS, schedules and tech requirements
• Conducts focused community and organization research and outreach
• Managing communications with alumni, industry guests, including event invitations, surveys, updates and compiling programme statistics and reporting
• Oversees all surveying to Market Programming stakeholders and participants with the support of Market Producers
• Tracks and reports on alumni project updates and participation
• Leads the compilation and distribution of reports, decks, and presentations for Market Programming initiatives

TARGET CONTRACT DATES:
• Immediate or upon availability

WORK LOCATION:
• Office Location: 350 King Street West, Toronto, ON M5V 3X5
• Weekly in-office requirements:
• Minimum 2 days (1st November – 30th April)
• Minimum 3 days (1st May – 31st October)
• Festival Office Requirements: Full Time during Festival

MINIMUM REQUIREMENTS:
• Minimum 3-5 years of experience in the Canadian or international film industries
• Experience managing producing the planning and execution of high-level screen industry events
• Experience working with a film festival, preferably in a programming administration or production capacity
• Experience communicating with industry professionals and film creators
• Exceptionally strong administrative and organizational skills
• Technical aptitude; learning and using programmes such as Artifax, Trello
• Able to handle difficult situations and people with aplomb and grace
• Excellent communication skills

Nice to Haves:
• Knowledge of other languages is an asset
• PMP certification
• Strong knowledge of Canadian and international film landscapes with a working knowledge of trends, emerging and established filmmakers, and key players
• Adaptable to a flexible work schedule including some evenings and weekends

VACANCY:
• This job posting is for an existing vacancy

HOW TO SUBMIT & APPLICATION DEADLINE:
• All applications must be submitted online through TIFF’s Career Centre.

CLOSING:

We thank everyone who applies for their interest, but only candidates selected for an interview are contacted.

Candidates must be legally able to work in Canada at this time.TIFF regrets that it is unable to sponsor employment Visas; however, TIFF considers and welcomes individuals on time-limited Visa status for this position. For consideration to those on time-limited Visa status, your Visa must allow you to complete the full contract.

Please send any questions via e-mail only to careers@tiff.net.