Festival Programming Coordinator

This is a Full Time Job

We are currently hiring for the position of:

COORDINATOR, FESTIVAL PROGRAMMING - PROGRAMME ADMINISTRATION

Reporting to the Manager, Programme Administration, the Coordinator, Festival Programming - Programme Administration provides administrative support to the Festival Programming team and Director of Programming, Festival & Cinematheque. This includes scheduling meetings, tracking films, and calendar management for the Director or Programming.

RESPONSIBILITIES:
• Coordinate the daily schedule of the Director of Programming, Festival & Cinematheque
• Manage emails and calls; prioritize and respond as required
• Support the Scheduling Coordinator, Festival Programming by inputting in-cinema preview screening information and comments into the database following established guidelines
• Track films for consideration and relevant action items; update the database and programming lists
• Support the Director of Programming with preparing film invitations
• Organize travel arrangements for the Director of Programming, including scheduling stakeholder meetings, creating daily schedules and itineraries
• Attend programming meetings; prepare materials and take notes as required
• Send out film and hospitality invitations for film programmers and film teams, as required
• Assist with preparing organizational programming presentations and briefing notes
• On-site support for Programming events (eg. filmmaker receptions) during the festival
• Manage the Festival schedule for the Director of Programming, including compiling daily schedules and itineraries
• Provide assistance to the Festival Programming department with projects and administrative tasks as required
• Compile a detailed post-mortem report

TARGET CONTRACT DATES:
• March 23rd, 2026 - September 25th, 2026

WORK LOCATION:
• Office Location: 350 King Street West, Toronto, ON M5V 3X5
• Weekly in-office requirements:
• Minimum 2 days (November to April)
• Minimum 3 days (May to October)
• up to 5 days a week in office from June through September
• Festival Office Requirements: Full Time during Festival

MINIMUM REQUIREMENTS:
• Previous film festival or large-scale event planning experience considered an asset
• Degree or diploma in Film Studies or a related field considered an asset
• Detail- and process-oriented with strong administrative and organizational skills
• Experience handling large volumes of data or information with a high degree of accuracy
• Strong written and verbal communication skills, with the ability to draft clear and professional correspondence
• Familiarity with Google Workspace; experience with Artifax considered an asset
• Ability to work, prioritize and respond well in deadline-oriented, fast-paced and high pressure environments
• Adaptability to a flexible work schedule, including some evenings and weekends to meet deadlines, particularly during the Festival period

VACANCY:
• This job posting is for an existing vacancy

HOW TO SUBMIT & APPLICATION DEADLINE:
• All applications must be submitted online through TIFF’s Career Centre.
• Please upload your cover letter and resumé as PDF(s), before the deadline of Tuesday, March 10th, 2026.

CLOSING:

We thank everyone who applies for their interest, but only candidates selected for an interview are contacted.

Candidates must be legally able to work in Canada at this time.TIFF regrets that it is unable to sponsor employment Visas; however, TIFF considers and welcomes individuals on time-limited Visa status for this position. For consideration to those on time-limited Visa status, your Visa must allow you to complete the full contract.

TIFF may use artificial intelligence to screen, assess or select applicants for this position.

Please send any questions via e-mail only to careers@tiff.net.