Festival Programming Coordinator

This is a Full Time Job

We are currently hiring for the position of:

COORDINATOR, FESTIVAL PROGRAMMING

The Coordinator, Festival Programming provides comprehensive administrative and coordination support to the Festival Programming department, with a primary focus on supporting the planning, execution, and delivery of the Toronto International Film Festival, as well as applicable year-round initiatives. This position plays a key role in supporting core operational functions across the department and ensuring effective communication and workflow coordination.

The Coordinator, Festival Programming reports directly to the Manager, Programme Administration, Festival Programming, and works closely with Festival Programming leadership and cross-departmental teams to support the successful delivery of departmental initiatives.

RESPONSIBILITIES:
• Manage film information and databases by entering, auditing, and maintaining film data across internal systems and trackers, ensuring accuracy, consistency, and reliability information for programming, scheduling and publications.
• Coordinate internal preview screenings and related documentation by scheduling screenings, liaising with external and internal stakeholders, and uploading film notes to internal databases to support programming decisions.
• Coordinate invitations and guest communications by preparing and distributing film and guest invitations, managing invitation packages, and supporting departmental inboxes and distribution lists to ensure clear, timely, and accurate communications, with the support of a seasonal team
• Support Festival scheduling processes by assisting with data entry, conflict checks, schedule communications, and proofing information for publications, press materials, and online platforms, contributing to accurate and timely schedules.
• Coordinate jury invitations and scheduling before and during the Festival to ensure a smooth experience for jurors.
• Provide direct administrative support to department managers with booking travel, scheduling, and preparing meeting materials
• Coordinate Festival travel and logistics by tracking and managing travel and accommodation arrangements for staff and independent contractors at international festivals including Berlin and Cannes, and coordinating onsite meetings
• Provide financial and administrative support by assisting with budget and expense tracking, NetSuite administration, purchase orders, invoice processing, and reconciliations, ensuring accurate financial records and compliance.
• Support seasonal staffing and festival operations by assisting with onboarding and training of seasonal staff, coordinating departmental drivers, and supporting day-to-day festival logistics during peak periods.
• Contribute to reporting and process improvements by preparing reports, data analysis, research, and post-mortem documentation to support continuous improvement and future festival planning.
• Assist with additional departmental projects and perform other coordination and administrative duties as assigned.

JOB GRADE & SALARY:
• Job Grade 1

TARGET CONTRACT DATES:
• Immediate or upon availability

WORK LOCATION:
• Office Location: 350 King Street West, Toronto, ON M5V 3X5
• Weekly in-office requirements:
• Minimum 2 days (November to April)
• Minimum 3 days (May to October)
• Festival Office Requirements: Full Time during Festival

MINIMUM REQUIREMENTS:
• 2 years of experience in project coordination, business administration, arts administration or a related field
• Previous film festival or large-scale event planning experience considered an asset
• Degree or diploma in Film Studies or a related field considered an asset
• Detail- and process-oriented with strong administrative and organizational skills
• Experience handling large volumes of data or information with a high degree of accuracy
• Strong written and verbal communication skills, with the ability to draft clear and professional correspondence
• Experience working with contracts, invoices, budgets, or financial tracking system (e.g. PO processing, expense reconciliation) considered an asset
• Familiarity with Google Workspace; experience with Artifax considered an asset
• Ability to work, prioritize and respond well in deadline-oriented, fast-paced and high pressure environments
• Adaptability to a flexible work schedule, including some evenings and weekends to meet deadlines, particularly during the Festival period

HOW TO SUBMIT & APPLICATION DEADLINE:
• All applications must be submitted online through TIFF’s Career Centre.
• Please upload your cover letter and resumé as PDF(s), before the deadline of Sunday, March 1st, 2026

CLOSING:

We thank everyone who applies for their interest, but only candidates selected for an interview are contacted.

Candidates must be legally able to work in Canada at this time.TIFF regrets that it is unable to sponsor employment Visas; however, TIFF considers and welcomes individuals on time-limited Visa status for this position. For consideration to those on time-limited Visa status, your Visa must allow you to complete the full contract.