Festival Invitations Assistant
Toronto International Film Festival
Toronto, ONThis was removed by the employer on 4/27/2018 1:59:00 PM PST
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Full Time Job
Submission Deadline: FRIDAY, APRIL 27, 2018
TIFF is a charitable, cultural organization dedicated to presenting the best of international and Canadian cinema and creating transformational experiences for film lovers and creators of all ages and backgrounds in our home - TIFF Bell Lightbox.
Our mission: To transform the way people see the world, through film.
TIFF is committed to embracing diversity and treating all individuals with respect, dignity and fairness by removing physical, social and economic barriers to participation.
We are currently hiring for the position of:
FESTIVAL INVITATIONS ASSISTANT
Reporting to the Coorindator, Film Office, the Festival Invitations Assistants (2) are responsible for administrative tasks relating to film invitations and general data responsibility for the Toronto International Film Festival.
Responsibilities
• Assist with the preparation and sending of Festival film invitation packages;
• Create and audit data base records for films;
• Send and track Festival Programming invitations for July and August Festival press conferences;
• Manage Festival invitations inbox;
• Audit completed Festival invitation forms and ensure accurate data transfer;
• Add relevant National Promotional Agencies to film database records & maintain/audit information;
• Assist with external stakeholder troubleshooting;
• Assist with proofing the Official Film Schedule;
• Assist with data entry and proofing Festival film schedule in publications & online, as necessary;
• Assist with Material Change Notifications;
• Assist the Film Office Coordinator with other duties as required.
Minimum Requirements
• Excellent administrative and organizational skills, including an extremely keen eye for detail;
• Ability to prioritize tasks in a deadline-oriented, fast-paced environment;
• Precise memory for names, positions, companies, and situations;
• Strong oral and written communication skills, with a focus on phone manner and interpersonal skills;
• Proficiency with computers and applications, including Microsoft Office Suite;
• Ability to work both independently and in a team environment;
• Ability to handle difficult situations with aplomb and grace;
• Experience using relational databases (Artifax experience is an asset, but is not required);
• Adaptable to a flexible work schedule, including some evenings and weekends.
Contract Dates
• June 18 – August 17, 2018 (2 positions)
How to Submit & Application Deadline
• Please submit cover letter, resumé and the names and phone numbers of 3 references as one (1) PDF or Word document, by 5pm on FRIDAY, APRIL 27, 2018.
• All applications must be submitted online through the posting found on our website tiff.net/careers.
• Please note in your cover letter where you saw this job posting.
We thank everyone who applies for their interest, but only candidates selected for an interview are contacted. No telephone or walk-in inquiries please. All applications are considered confidential.
TIFF is an equal opportunity employer. We are committed to providing accommodations for people with disabilities and will work with applicants to meet their needs.