Distribution Assistant

This is a Full Time Job

TIFF - THE MARKET

We are currently hiring for the position of: MARKET TRADE DISTRIBUTION ASSISTANT

Reporting to the Director, Marketing & Communications – Market, the Market Trade Distribution Assistant plays a key role in supporting the daily distribution of trade publications and promotional materials. This hands-on position is responsible for preparing daily delivery documentation, coordinating driver routes, loading vehicles, maintaining product displays, and ensuring brand standards are consistently met at distribution locations for TIFF: The Market.

The successful candidate is organized, physically capable, and enjoys working in a fast-paced environment where accuracy, teamwork, and customer service are essential.

RESPONSIBILITIES:
Daily Distribution Operations
• Prepare and organize daily delivery documentation each morning.
• Assemble delivery manifests detailing publications, delivery locations, quantities, and delivery sequence.
• Prepare route packages ("driver magazines") for each driver to ensure efficient daily operations.
• Coordinate and support hotel delivery routes as assigned.
• Verify all delivery documentation is accurate and complete before vehicles depart.

Vehicle Loading & Logistics
• Assist with loading delivery vehicles safely and efficiently.
• Ensure publications and promotional materials are organized according to delivery routes.
• Support drivers with loading and operational requirements before departure.

Inventory & Merchandising
• Conduct regular checks throughout the day at trade publication display locations.
• Replenish magazines and promotional materials as required.
• Monitor and maintain brand exclusivity by ensuring approved publications and marketing materials are displayed correctly.
• Report stock shortages or distribution issues to management.

Volunteer Support
• Assist with onboarding and training volunteers involved in distribution activities.
• Provide guidance on delivery procedures, safety practices, and company standards.
• Support volunteers to ensure consistency and quality across distribution activities.

General Duties
• Maintain a clean, safe, and organized work environment.
• Follow workplace health and safety procedures.
• Communicate effectively with drivers, volunteers, hotels, and management.
• Perform other distribution and operational duties as required.

• Job Grade: 1

TARGET CONTRACT DATES:
• August 31st, 2026 - September 16th, 2026

WORK LOCATION:
• Office Location: 350 King Street West, Toronto, ON M5V 3X5
• Weekly in-office requirements:
• Minimum 2 days (November to April)
• Minimum 3 days (May to October)
• Festival Office Requirements: Full Time during Festival

MINIMUM REQUIREMENTS:
• Previous experience in logistics, warehousing, distribution, retail merchandising, or a similar role is considered an asset.
• Strong organizational and time-management skills.
• Ability to prioritize tasks in a fast-paced environment.
• Strong attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to work independently and collaboratively within a team.
• Experience training or supervising volunteers is an asset.
• Flexibility to work early mornings, evenings and weekends as required for events or special projects.
• Physical Requirements
• This role is physically demanding and requires the ability to:
• Lift and carry materials weighing up to 50 lbs (23 kg).
• Bend, twist, reach, and perform repetitive physical movements.
• Stand and walk for extended periods.
• Load and unload delivery vehicles safely.
• Work both indoors and outdoors as required.

VACANCY:
• This job posting is for an existing vacancy

HOW TO SUBMIT & APPLICATION DEADLINE:
• All applications must be submitted online through TIFF’s Career Centre.
• Please upload your cover letter and resumé as PDF(s), before the deadline of Friday August 21st, 2026.

CLOSING:

We thank everyone who applies for their interest, but only candidates selected for an interview are contacted.

Candidates must be legally able to work in Canada at this time.TIFF regrets that it is unable to sponsor employment Visas; however, TIFF considers and welcomes individuals on time-limited Visa status for this position. For consideration to those on time-limited Visa status, your Visa must allow you to complete the full contract.

TIFF may use artificial intelligence to screen, assess or select applicants for this position.

Please send any questions via e-mail only to careers@tiff.net.