Administrative Support Manager

This is a Full Time Job

TIFF : THE MARKET

Permanent Full-time

TIFF - THE MARKET

We are currently hiring for the position of:

ADMIN SUPPORT MANAGER - TIFF : THE MARKET

The Admin Support Manager provides seamless administrative coordination while acting as a trusted partner in supporting business operations and executive office priorities. This position balances traditional executive support calendar management, communication handling, meeting coordination along with the business ops functions of planning, information management, and decision support.

The role requires someone who can manage details with precision while maintaining a broad understanding of organizational goals. This role works closely with the Head of Market to streamline workflows, anticipate needs, drive cross-functional alignment and ensure that critical decisions and deliverables move forward effectively.

This position is ideal for someone who moves fluidly between execution and strategic awareness, thrives in fast-paced environments, and can be trusted to handle sensitive information with discretion.

RESPONSIBILITIES:

Business Operations and Coordination
• Act as a trusted partner to the executive and relevant stakeholders, ensuring keeping track of priorities, effective follow-up on key matters, and continuity across activities.
• Act as liaison between the executive’s office and senior leaders, department heads, and external partners.
• Support planning and execution of key events, leadership meetings, and organizational initiatives.
• Prepare and organize materials for leadership meetings, board sessions, and stakeholder engagements including briefing documents, presentations, and summaries.
• Compile information, meeting notes and prepare concise summaries or recommendations for executive review.

Executive and Administrative Support
• Manage calendars, appointments, and meetings, ensuring the executive leadership’s time is spent on high-impact priorities.
• Coordinate meeting logistics, take detailed notes, and ensure clear follow-up on action items.
• Serve as the first point of contact for internal and external stakeholders; manage correspondence and ensure timely, appropriate follow-up.
• Coordinate complex travel, logistics, and itineraries with attention to detail and cost-effectiveness.
• Handle all correspondence and communication emails, phone calls, and requests to ensure timely and appropriate responses.
• Maintain accurate filing systems, records, and confidential documents with discretion and efficiency.
• Support planning and execution of key events, leadership meetings, and organizational initiatives.
• Support the operational cadence of the executive’s office such as quarterly planning, leadership meetings, and milestone reviews.
• Reinforce a well-organized, communicative, and high-performance office culture.

TARGET CONTRACT DATES:
• November 17th, 2025

WORK LOCATION:
• Office Location: 350 King Street West, Toronto, ON M5V 3X5
• Weekly in-office requirements:
• Minimum 2 days (1st November – 30th April)
• Minimum 3 days (1st May – 31st October)
• Festival Office Requirements: Full Time during Festival

MINIMUM REQUIREMENTS:
• Bachelor’s degree, 3-5 years of experience supporting senior leaders
• Proven ability to balance administrative excellence with analytical business ops thinking.
• Exceptional written and verbal communication skills.
• Balances multiple priorities with frequent interruptions and shifting deadlines in a fast-paced executive environment.
• Strong analytical and problem-solving skills, with an ability to translate financial data into actionable insights.
• Strong organizational and time management skills, able to manage multiple priorities with minimal supervision.
• Proficiency in Microsoft Office and /or Google Workspace.
• Demonstrated discretion, good judgment, and ability to handle confidential information.
• Ability to blend structure and strategic thinking, handle logistics while understanding business context.
• Sound judgment, composure, and professionalism when navigating ambiguity or competing demands.

HOW TO SUBMIT & APPLICATION DEADLINE:
• All applications must be submitted online through TIFF’s Career Centre.
• Please upload your cover letter and resumé as PDF(s), before the deadline of Friday October 31st, 2025

CLOSING:

We thank everyone who applies for their interest, but only candidates selected for an interview are contacted.

Candidates must be legally able to work in Canada at this time.TIFF regrets that it is unable to sponsor employment Visas; however, TIFF considers and welcomes individuals on time-limited Visa status for this position. For consideration to those on time-limited Visa status, your Visa must allow you to complete the full contract.

Please send any questions via e-mail only to careers@tiff.net.