Admin Coordinator, Theatrical & Nontheatrical

This is a Full Time Job

We are currently hiring for the position of:

ADMINISTRATIVE COORDINATOR

Reporting to the Programme Manager, Non-Theatrical, the Administrative Coordinator provides support to the Theatrical and Film Circuit teams in scheduling, reporting, and administration.

RESPONSIBILITIES:
• Assist with scheduling TIFF Bell Lightbox new releases and digital TIFF Bell Lightbox titles on a weekly basis
• Maintain, receive, produce, and track box office reports, inputting data and filing - Ensure that all reports are received in a timely manner and filed accurately
• Prepare, support, record, and produce box office reports
• Follow up and track unpaid distributor fees
• Liaise with local Film Circuit organisers on payment and box office submissions
• Bill print traffic charges to appropriate parties
• Coordinate billings of Film Circuit Sustainability/Membership fee
• Track and follow up on outstanding invoices
• Maintain files and records with a high level of accuracy
• Collect digital promotional materials
• Assist with guests related financial administration and research
• Assist with reconciliation of monthly expenses
• Assist with Film Circuit Summit planning: invitations, RSVPs, itineraries.
• Attend department meetings; record and distribute minutes to committee members
• Administering content updates to the Film Circuit Web Portal and contact lists.
• Collecting film publicity assets to aid Film Circuit groups’ marketing efforts.
• Coordinate the production of Film Circuit publications and communications - ie release schedules, newsletters, e-blasts etc.
• Support Senior Director of Industry and Theatrical with scheduling on meetings in Toronto and abroad
• Support Senior Director of Industry and Theatrical with taking meeting minutes and actions from key meetings
• Support other programming teams as needed

JOB GRADE & SALARY:
• Job Grade 1

TARGET CONTRACT DATES:
• Start Date: May 6, 2024

WORK LOCATION:
• Office Location: 350 King Street West, Toronto, ON M5V 3X5
• Weekly in-office requirements:
• Minimum 2 days (November to May)
• Minimum 3 days (June to October)
• Festival In-Office Requirements: Every day during Festival

MINIMUM REQUIREMENTS:
• Adaptable to a flexible work schedule including some evenings and weekends
• This position requires being in office on a regular basis.
• At least 2 years of high-level administrative work experience
• Exceptional proficiency in MS-Office suite; especially advanced Excel knowledge
• Strong attention to detail and exceptional communication skills
• Works well under pressure, possess excellent time management skills, and have the ability to meet assigned deadlines with minimal supervision, adept at maintaining a calm demeanor in high-stress situations
• Strong database and computer skills
• Demonstrates good judgement and eye towards process and efficiency
• Valid Driver’s License required (G or G2)

HOW TO SUBMIT & APPLICATION DEADLINE:
• All applications must be submitted online through TIFF’s Career Centre.
• Please upload your cover letter and resumé as PDF(s), before the deadline of Monday, March 25, 2024

CLOSING:

We thank everyone who applies for their interest, but only candidates selected for an interview are contacted.

Candidates must be legally able to work in Canada at this time.TIFF regrets that it is unable to sponsor employment Visas; however, TIFF considers and welcomes individuals on time-limited Visa status for this position. For consideration to those on time-limited Visa status, your Visa must allow you to complete the full contract.

Please send any questions via e-mail only to careers@tiff.net.


If you are a person with a disability and require accommodation and/or assistance during the application process, please contact us in advance at careers@tiff.net. We strive to provide reasonable accommodations whenever requested.