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II Executive Assistant
Tooley Entertainment
Santa Monica, CA
Uh oh, this posting was removed on 12/19/2022 2:06:00 PM PST
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2nd Executive Assistant to high-profile CEO/film/television producer and support for existing 1st Executive Assistant.
CORPORATE
• Office errands (breakfasts, lunches, supply restocking, deliveries, etc.)
• Office systems (maintaining/organizing existing office systems, coordinating with vendors for repairs, etc.)
• Work with the development team to manage submission logs, read and distribute scripts, provide coverage, revise/update creative decks/reels to ensure accuracy, and conduct occasional research/list generation of talent and directors.
• Basic accounting (i.e., expense reports, research for tax items, communicate with banking institutions/business managers).
• Manage interns by conducting weekly review meetings, distributing scripts for coverage, and overseeing postings on hiring platforms.
• Participate in weekly, in-person staff meetings.
• Liaise with IT vendors and assist with IT needs for all staff.
• Occasional domestic and international travel with executives for various work functions.
PERSONAL
• Maintain personal financial accounts (arrange wires and transfers, etc.) and be the point of contact for all investment accounts (brokerages and cryptocurrency).
• Arrange residence vendors (i.e., repairs, parties, holidays, etc.)
• Coordinate vehicles and handle all relevant repairs/cleaning.
PRODUCTION
• Travel to and from Set.
• Travel from Set and production housing.
• Personal and corporate errands while on Set (deliveries, supplies, gifts, etc.)
• Coordinate rental car and housing for production (must be willing and able to drive).
• Train and coordinate on-set PA.
Programs and Software: Savvy in Office 365, iOS, Filemaker Pro, GoDaddy, Dropbox, Final Draft, and a basic understanding of cryptocurrency trading platforms (Block-Fi, Coinbase, etc.) Must be able to diagnose and implement solutions to common and elevated issues on Mac-based computer systems, including mobile devices and accessories and be driven to implement continuous innovation upon existing systems.
Must have a valid driver's license and a clean driving record.
This crucial position requires constant prioritizing, decision-making, resourcefulness, diplomacy, discretion, creativity, and acute attention to detail. This is an exempt administrative employee position.
Don't worry we have a lot of jobs on the site like this one;
Browse all jobs
Browse the Assistant and Entry Level Category
Search for II Executive Assistant jobs in Santa Monica-CA
2nd Executive Assistant to high-profile CEO/film/television producer and support for existing 1st Executive Assistant.
CORPORATE
• Office errands (breakfasts, lunches, supply restocking, deliveries, etc.)
• Office systems (maintaining/organizing existing office systems, coordinating with vendors for repairs, etc.)
• Work with the development team to manage submission logs, read and distribute scripts, provide coverage, revise/update creative decks/reels to ensure accuracy, and conduct occasional research/list generation of talent and directors.
• Basic accounting (i.e., expense reports, research for tax items, communicate with banking institutions/business managers).
• Manage interns by conducting weekly review meetings, distributing scripts for coverage, and overseeing postings on hiring platforms.
• Participate in weekly, in-person staff meetings.
• Liaise with IT vendors and assist with IT needs for all staff.
• Occasional domestic and international travel with executives for various work functions.
PERSONAL
• Maintain personal financial accounts (arrange wires and transfers, etc.) and be the point of contact for all investment accounts (brokerages and cryptocurrency).
• Arrange residence vendors (i.e., repairs, parties, holidays, etc.)
• Coordinate vehicles and handle all relevant repairs/cleaning.
PRODUCTION
• Travel to and from Set.
• Travel from Set and production housing.
• Personal and corporate errands while on Set (deliveries, supplies, gifts, etc.)
• Coordinate rental car and housing for production (must be willing and able to drive).
• Train and coordinate on-set PA.
Programs and Software: Savvy in Office 365, iOS, Filemaker Pro, GoDaddy, Dropbox, Final Draft, and a basic understanding of cryptocurrency trading platforms (Block-Fi, Coinbase, etc.) Must be able to diagnose and implement solutions to common and elevated issues on Mac-based computer systems, including mobile devices and accessories and be driven to implement continuous innovation upon existing systems.
Must have a valid driver's license and a clean driving record.
This crucial position requires constant prioritizing, decision-making, resourcefulness, diplomacy, discretion, creativity, and acute attention to detail. This is an exempt administrative employee position.
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