Executive Assistant
Tool of North America
Santa Monica, CAThis was removed by the employer on 8/8/2018 11:40:00 AM PST
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Full Time Job
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Tool of North America, LLC
Job Title: Data Entry/ File Clerk
Date: July 19, 2018
Department: Innovation
Salary: DOE + Benefits
Job Summary: Rapidly growing, award-winning production company seeks an Executive Assistant with 1+ years of experience. The Executive Assistant will provide administrative support to the Innovation Department. The ideal candidate is eager to begin his/her career on a private industry path in production. We are looking for a diligent self-starter with a can-do attitude.
Major Responsibilities/Activities:
• Maintain Calendar (out of office, shoot dates and director schedules using iCals)
• Coordinates scheduling for internal and external client calls/ meetings, etc.
• Circulates award e-mails to directors, staff and sales representatives when jobs are booked
• Fields and filters inboxes and documents all job-related information to server
• Maintains SalesForce data
• Assists Accounting with purchase orders and travel protocols
• Monthly AMEX reports
Minimum Requirements: College degree; excellent written and verbal communication skills; positive attitude
Experience or passionate about web development, AR/VR and experiential a major plus. Digital start up or interactive/tech experience preferred, but not required.
Essential Physical Functions:
• Must be able to work in the Santa Monica office