Executive Assistant, EP
Tool of North America
Santa Monica, CAThis was removed by the employer on 4/18/2018 10:51:00 AM PST
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Full Time Job
Title: Executive Assistant - EP
Salary: $35k range DOE + Benefits
Job Summary: A successful candidate is self-motivated, communicates effectively, organized, flexible and able to multitask. Great job for someone looking to absorb the inner workings of the entertainment industry. Room for growth within an internationally renowned production company with a staff of 50+.
This is a demanding and fast-moving position that involves a great attention to detail, a positive attitude under pressure, extremely buttoned up organizational skills, and a sense of humor. This position will be to assist two Executive Producers with extremely busy schedules. In addition to working directly for two Executive Producers, this job requires interfacing with multiple assistants and departments within the company to organize and continually update databases and information shared across the company. This is very much a linch pin position that requires quick, anticipatory thinking and work style.
Major Responsibilities/Activities
• Administrative responsibilities include heavy scheduling, expenses, fielding calls, and managing of multiple databases of information.
• Arranging both domestic and international travel.
• General business administration assistance.
• Will work collaboratively with admins across multiple departments and
production teams
• Assist with social media, PR, staffing, equipment, and accounting, as needed.
• Reconciling American Express accounts for both Executive Producers.
• Ongoing / continual update of Google documents and spreadsheets shared by
majority of staff at company
Minimum Requirements
• 1 - 2 years assistant or production experience (either on set, in office, or both).
• Interest in film, commercials, advertising in general.
• Absolute proficiency with Google suite, Microsoft office, and Apple products
• Proficiency with Adobe creative suite and plus.
• Drivers license and reliable car. All mileage/gas reimbursed
• Ability to respond after hours for important, timely or urgent matters
• Able to start ASAP
•Thorough knowledge of film and television and excellent written and verbal
communication skills is essential.
• Overall positive attitude and a sense of humor