Office Coordinator

This is a Full Time Job

Job Type: Office Coordinator
Location: Burbank, California

Looking to join the team? We are currently hiring for an OFFICE MANAGER.

We are looking for an enthusiastic, go-getter, with a ''roll up your sleeves'' mentality. Must have a strong desire to work in operations and entertainment marketing.

Applicants should be available to work Monday- Friday from our offices in Burbank.

Looking to hire as soon as possible.

Overview:
The Office Coordinator is in charge of handling all office maintenance and employee needs, managing the CEO's calendar, overseeing the production assistant and interns, and helping departments with ad hoc projects as needed.

Responsibilities:
Oversee day to day business operations and infrastructure of our six office buildings
Manage the production assistant and internship program
Coordinate company events and gifts
Calendar correspondence: manage the CEO's calendar and help arrange meetings for all departments
Assist the CFO with on-boarding and off-boarding employees
Budgets: keep track of expenses and coordinate with the CFO for payments for outside vendors
IT Management: coordinate schedules of IT assistance and verify it will not disrupt employees workflow
Security Management: ensure all security protocols are taking place and we are up to date with security audits
Facilities Management: coordinate with vendors and/or building owners

Requirements:
Minimum 2-3 years assistance experience
Proven strong leadership skills
Thrives in a fast paced environment
Prior experience with budgeting, project management, and reporting
Enjoys handling multiple projects within multiple departments.
Trustworthy and maintain proprietary and confidential information
Extremely proactive and organized
Great attitude and is willing to get involved in all aspects of company
Willing to work overtime and a people person
Genuine interest in office management and the entertainment industry

Employment Type: Full-time