Secretary Iv , Labor Relations

This is a Full Time Job

Secretary IV (PH), Labor Relations

Job Summary:

Project Hire

About the Role & Team

This role will provide administrative support to senior executives in Labor Relations, with an emphasis on managing and coordinating schedules, generating documents, managing incoming and outgoing calls and messages, and organizing meetings with individuals/entities internal and external to the company.

The position reports to the Managing Vice President, Labor Relations, with additional support for the Labor Relations team.

What You Will Do
• Perform administrative duties in support of executives including, but not limited to, screening and routing phone calls, managing calendars, processing invoices and expense reports, generating documents, scheduling meetings requiring significant coordination and follow up, and ensuring timely and effective communications with internal and external individuals.
• Perform the role of a proactive partner and collaborator to the Studio Labor Relations team, contributing to a positive work environment for all.
• Manage time wisely and prioritize effectively in a fast-paced environment where change is constant.
• Manage the planning, coordination, and execution of business travel, including trip logistics and itinerary, meeting coordination, and support of executives when traveling.
• Generate documents and reports using PowerPoint, Microsoft Word, Excel and other software.
• Pull reports and maintain databases/ tracking spreadsheets.
• Participate in secretarial team, providing backup to other assistants and contributing to common administrative duties.
• Communicate effectively and professionally (written and verbal) with Executive and Senior Executives, and across different internal departments and external partners.
• Assist, track, and manage special projects as needed, partnering with the team at large.
• Utilize collaboration and other document management tools, such as SharePoint, Teams, Slack, and Zoom, to their fullest abilities.
• Build and maintain good relationships with partners.

Required Qualifications and Skills
• Minimum 3 years administrative experience supporting senior level executives in a corporate environment.
• Ability to anticipate issues, take initiative and work with limited direction.
• Proficient in Microsoft Word, Excel, Outlook, PowerPoint, Forms, Teams, Smartsheet, Slack, among other tools.
• Proficient in internet-based research.
• Ability to communicate with high level executives, business associates, and employees effectively and professionally.
• Ability to work effectively in a team environment.
• Ability to handle confidential and sensitive information, exercise good judgment and use discretion.
• Strong organizational and follow-through skills.
• Enthusiastic attitude and strong work ethic.
• Good customer service skills and excellent telephone manner and friendly demeanor.
• Ability to work overtime and flexible work hours when business needs dictate.

Education

• Bachelor's degree or equivalent combination of work experience.

Additional Information

• This is a temporary assignment with no guarantee of placement.
• Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities, and special extras that only Disney can provide. Learn more about our benefits and perks at https://jobs.disneycareers.com/benefits. Apply today!

Hiring Range
The hiring range for this position in Burbank, California is $57,900.00 to $77,500.00 per year based on a 40-hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.