Executive Assistant / Secretary Iv, Studio Media Planning & Strategy

This is a Full Time Job


About the Role & Team

The Media Department incorporates Media, Integrated Marketing and Synergy, and Growth Marketing across Walt Disney Studios and Disney+ Brand and Bundle. The ideal candidate should be comfortable in a fast-paced environment, able to juggle multiple projects simultaneously, and have a meticulous attention to detail.
What You Will Do
• Meeting coordination/scheduling, logistics, preparation, invitations and materials for both internal and external partners
• Heavy calendar management, including day-to-day meetings and long range planning
• Primary contact for all incoming phone calls and communications (both mail and email)
• Weekly Preparation of materials across the Media, Integrated Marketing & Synergy and Growth Marketing departments, to be organized in partnership with the Executive Vice President
• Partnering and working extensively with internal departments and external vendors to provide and/or receive necessary information, materials, approvals, updates, etc.
• Filing of reference materials, background, and overview information
• Book travel arrangements and complete travel expenses in a timely manner using Concur
• Order supplies/materials and process invoices where necessary using SAP
• Support departmental projects as needed
• Spearhead and coordinate internal team events/ meetings/ recognitions

Required Qualifications and Skills
• Prior work experience in a support or administrative role within the entertainment industry or comparable experience
• Excellent Computer Skills required – Strong proficiency with both PC and Mac, Microsoft Outlook, Word, Excel and PowerPoint, Keynote and Google Docs
• Familiarity with SAP
• Proven track record of prioritization and meeting deadlines, adept at making swift decisions and adapting to changing circumstances with ease and flexibility.
• Exemplary attention to detail coupled with the capacity to maintain professionalism even in high-pressure situations.
• Outstanding l organizational skills and commitment to follow-through, capable of efficiently managing multiple projects concurrently.
• Excellent verbal and written communication skills, ensuring effective interaction and transmission of information.
• Possesses a positive outlook and demonstrates proactive, resourceful, and adaptable qualities.
• Exceptional interpersonal skills, fostering collaborative work environments and seamless coordination with fellow assistants and staff across all levels.
• Valued team player with an easy-going manner, adept at navigating diverse personalities, responsibilities, and assignments with ease

Education

• Bachelor's Degree or Equivalent experience

The hiring range for this position in Burbank, CA is $63,400 to $85,000 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.