Associate Project Manager

This is a Full Time Job

Job Summary:

Role Overview

The Associate Project Manager supports the Growth Marketing Strategy team by ensuring campaigns, creative workflows, and cross-functional processes run smoothly and on schedule. This role is highly detail-oriented and execution-focused-ideal for someone early in their project management or marketing operations career who excels at organization, documentation, and keeping teams on track.

You will partner closely with Strategy, Creative, Legal/Brand, Ad Ops, and Channel teams to support campaign planning, asset delivery, trafficking preparation, and day-to-day operational updates. This role plays a key supporting part in helping our domestic marketing efforts launch efficiently and accurately.

Key Responsibilities:

Campaign & Meeting Support
• Maintain and update the campaign calendar, including key dates, launches, and creative deadlines.
• Prepare agendas, notes, recaps, and action items for recurring cross-functional meetings and readiness trackers..
• Track meeting follow-ups, ensuring outstanding items are assigned and completed.
• Assist with campaign intake documentation by gathering necessary information from partners.

Creative Operations Support
• Collect and organize creative assets, copy, and revisions from Strategy, Creative, and Channel partners.
• Maintain consistent file naming conventions and ensure assets are saved in the correct folders.
• Assist with providing channel teams with information necessary for trafficking ( e.g. launch timelines, URL, variation details for dynamic creative assets, etc.)

Ticket & Workflow Coordination
• Open and update creative request tickets, ensuring all necessary information is included
• Open and update creative approval tickets (for brand and legal review), ensuring all necessary information is included
• Monitor ticket progress and send gentle reminders on upcoming ETAs, missing inputs, or deadlines.
• Track creative delivery status and keep internal logs and trackers current.

Quality Assurance (Checklist-Based)
• Conduct light QA on assets and links:
• Confirm file specs (dimensions, format, file size) match requirements.
• Cross-check asset versions across channels for consistency
• Flag discrepancies and escalate to senior team members for review.

Reporting & Documentation
• Provide weekly status snapshots, summarizing creative deliveries, outstanding approvals, or operational blockers.
• Maintain clear documentation of file paths, tracker updates, and campaign timelines.
• Help collect simple inputs for post-launch retros (e.g., ''what slipped,'' ''missing copy,'' ''timing conflicts'').

Organizational Excellence
• Keep internal team drive folders organized and up to date, ensuring content is easy for partners to locate .
• Maintain and refresh templates (e.g., agendas, intake forms, tracker views).
• Ensure operational hygiene across naming, filing, and documentation practices.

Basic Qualifications
• At least 1 year of internship or professional work experience in project coordination, marketing operations, creative operations, or related roles.
• Strong organizational skills with exceptional attention to detail.
• Comfortable working in fast-paced, highly cross-functional environments.
• Proficiency with Microsoft Office Suite and Google Suite ( Excel, PowerPoint, OneDrive/SharePoint/Teams, Google Docs, Google Drive).
• Ability to manage multiple tasks simultaneously and prioritize effectively.
• Strong written and verbal communication skills .

Preferred Qualifications
• Experience supporting marketing, creative, or digital production workflows.
• Familiarity with task/ticketing systems (Asana, Jira, Workfront, AirTable , or CRS-like tools).
• Basic understanding of digital marketing channels (Social, Display, CTV, Search).
• Interest in campaign operations, trafficking, or DCO concepts (training provided).

Success Indicators for This Role
• Assets, tickets, trackers, and calendars are consistently accurate and up to date.
• Meetings run smoothly with clear agendas and documented outcomes.
• Team members feel well-informed and supported through timely reminders and clean documentation.
• Creative delivery timelines are met more reliably due to proactive tracking.
• The role contributes to reducing avoidable errors (naming issues, missing files, outdated versions).

The hiring range for this position in New York, NY is $68,400.00 to $91,700.00. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.