Administrative Assistant, Employee Relations

This is a Full Time Job


About the Role & Team

Would you be interested in being part of a team that partners across all lines of business within the Studio segment, including production live action cast and crew, to support a fair, positive, and consistent employee experience? If yes, then the Administrative Assistant, Employee Relations (ER) might be right for you!

This position requires an individual who is curious, proactive, and able to manage several initiatives with competing priorities while also partnering and supporting senior Employee Relations leadership; and has a sense of discretion and handling of sensitive and confidential information.

This position reports to the Vice President, Employee Relations, with additional support for two Directors of Employee Relations.

What You Will Do
• Manage flow of information and files in/out of office
• Act as first line of support by partnering on projects
• Manage phones, calendars and meeting logistics; process expense reports; coordinate travel; general admin duties
• Research and run ad hoc reports
• Schedule and coordinate large scale meeting logistics
• Create and prepare presentations and materials
• Track team deliverables
• Support Employee Relations document control process
• Order and stock office supplies
• Data entry support on case management and training
• Create and implement processes that streamline operations to support efficient and effective departmental operations
• Manage the team budget
• Develop and manage process for maintaining team files
• Manage the Department's general email inbox and ensure Team's timely response
• Troubleshoot/work with appropriate departments to address IT, communication and operations issues on behalf of team
• On-board/off-board department team members
• Assist with other projects as needed

Required Qualifications and Skills
• High level of confidentiality and discretion
• Superior attention to detail and high level of organization, with ability to prioritize and multi-task
• Strong written and verbal communication skills
• Ability to anticipate needs of the team and address them in a proactive manner
• Flexible and able to change priorities as needed to meet deadlines
• Ability to creatively and proactively problem solve
• Quick learner with the ability to work in a very fast paced environment
• Strong technical skills plus ability to troubleshoot basic technical issues
• Eager to learn and grow, but without losing focus on daily administrative tasks
• Confidence to ask questions and able to move with ambiguity and minimal supervision
• Ability to effectively communicate, collaborate and build strong working relationships at all levels of the organization
• Minimum two years' experience providing administrative support to one or more executives in a fast-paced environment
• Proficiency in Outlook, Excel, Word, Teams, PowerPoint

Preferred Qualifications

• Experience in a client-service focused environment
• Experience with Sharepoint
• Experience with Genius, QuickBase, or similar, or willingness to learn

Additional Information

Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities, and special extras that only Disney can provide. Learn more about our benefits and perks at https://jobs.disneycareers.com/benefits. Apply today!

The hiring range for this position in Burbank, California is $52,398 - $70,290 per year based on a 40-hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.