Aviation Scheduling Manager

This is a Full Time Job

Job Summary:

Due to continued growth in our flight operations, we are expanding our team and seeking an experienced aviation professional who thrives in a fast-paced, high-touch environment. In this role, you will serve as the central coordinator for corporate flight operations, managing complex domestic and international travel schedules while balancing aircraft availability, crew requirements, passenger needs, and operational constraints.

Success in this role requires sound judgment, attention to detail, exceptional customer service, and the ability to adapt quickly as priorities change. You will play a critical role in ensuring safe, efficient, and compliant operations while delivering the level of service expected from a premier corporate aviation program.

This position supports a 24/7 operation and requires flexibility to work non-traditional hours, including evenings, weekends, holidays, and on-call coverage.

Responsibilities
As an Aviation Scheduling Manager, you will oversee corporate aircraft scheduling and operational coordination for executive and business travel. You will partner with flight crews, executive assistants, mechanics, vendors, and aviation leadership to ensure every trip is executed safely, efficiently, and in compliance with company and regulatory requirements.
• Assign corporate aircraft and crew to meet the domestic and international travel requirements of senior executives and talent.
• Monitor the daily fleet operations, and if necessary, re-allocate aviation resources in response to changes caused by diverse and unpredictable sources such as weather, aircraft mechanical issues, and evolving executive and flight crew schedules.
• Communicate with pilots, the executive's administrative assistants, mechanics, various support personnel, and vendors to ensure complete and accurate updates and comprehension of the complex and detailed aspects of the corporate flight schedule.
• Responsible for crew logistics arranging/coordinating crew ground transportation and hotel accommodations, as well as any commercial airline arrangements.
• Responsible for passenger logistics such as coordinating catering requirements, and ensuring the passenger's ground transportation contact information is updated and available to flight crews for each leg.
• Ensure all ground handling, landing/departure slots, and landing permits are in order before each trip departure.
• When charters are required, research and find the most suitable charter airplane based on mission, availability, price, and compliance with Disney's safety requirements.
• Document and provide accurate record keeping for internal audit, charge-back, and tax reporting in order to meet a variety of regulatory requirements.
• Periodically work with various corporate staff organizations to schedule air travel in support of large, high-level group functions (board meetings, executive retreats, large press junkets, award shows, conventions, etc.)
• Obtain, maintain, and renew international travel documents required for flight crews, such as multiple passports and necessary travel visas

Required Qualifications
• Strong proficiency in aviation scheduling and dispatch practices within corporate or Part 91/135 environments, including complex, time-sensitive logistics.
• Advanced planning and scheduling skills, with experience integrating multiple constraints and updating schedules in real time for operational environments.
• Excellent communication skills with a professional, customer-service mindset when working with executives, flight crews, vendors, and internal partners.
• Strong organizational skills, attention to detail, and the ability to manage multiple concurrent trips and priorities in a fast-paced 24/7 setting.
• Proficiency with scheduling and office productivity software; ability to quickly learn new tools, workflows, and systems.
• Ability to work non-standard hours, including evenings, weekends, holidays, and on-call coverage, to support continuous aviation operations.
• Demonstrated ability to solve complex problems, identify innovative solutions, and explain difficult concepts to influence others' perspectives.
• Collaborative, team-oriented mindset with the ability to lead by example, mentor others, and act as a trusted subject matter expert.
• 5+ years of relevant professional experience in aviation scheduling, dispatch, or complex operational planning roles.

Education
• High School Diploma required.
• Bachelor's degree preferred.

Preferred Qualifications
• Experience as a corporate flight department dispatcher or aviation scheduler supporting executive travel.
• TripPlanning.biz scheduling experience

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