Billing Coordinator

This is a Full Time Job

The Wall Group is seeking a Billing Coordinator to join their expanding finance team in LA. We are looking for an energetic, hands-on, eager to grow candidate with basic accounting/business concepts and experience.

Job Responsibilities include but are not limited to:

Total Management of Talent Managers' billing, including:
• Collaboration with Talent Mangers to ensure accurate entry of all job information
• Routinely auditing jobs not yet billed and jobs entered without fees, communicating to Manager and ensuring timely billing
• Ensuring contracts have been signed where appropriate and that all necessary billing backup has been properly audited, organized,
and saved
• Accurately generate draft invoices and live invoices, actively solving any billing discrepancies or revisions as required
• Handling specialized invoices and calculations when necessary
• Working with 3rd party organization to ensure invoices are sent promptly to the correct billing party
• Assisting with invoice collections, including but not limited to invoice disputes, following up on outstanding balances, and
communicating open items to respective Talent Managers

Work with Talent Managers and their artists to assist with Talent Onboarding:
• Auditing artist documents prior to onboarding to system
• Managing 3rd party organization in setting up artists accurately in accounting system
• Creating and maintaining relevant new hire requests and reconciliation reports

Other Responsibilities may also include:
• Assist Management with annual 1099 creation and distribution - ensuring clients receive proper tax documents
• Ad Hoc Reporting to Management
• Aid in Month End Close Process - journal entries and reporting as needed
• Respond to internal and external requests, providing high quality support to customers and colleagues
• Various Ad Hoc Requests as Needed

The Ideal Candidate:
• Bachelor's Degree in Accounting or Finance
• Approximately 1-2 years of billing experience
• Hands on exposure to a general ledger system
• A proven ability to work with a team
• Proficiency with Microsoft Excel
• Strong written and verbal communication skills
• Great attention to detail
• Ability to prioritize, to multitask, and to meet strict deadlines