Office Assistant

This is a Full Time Job

Office Assistant (Temporary)

The Refinery is an award-winning entertainment advertising agency located in Sherman Oaks. We work with all of the major studios producing creative digital, A/V and print campaigns for theatrical properties and television/streaming content.

First off, we are seeking candidates who embody our core values – Refiners are talented, kind, client-focused, ego-free and passionate. With most employees working virtually, we have continued to maintain a corporate culture in which caring for each other remains a top priority. We still celebrate everything – from birthdays to our Halloween costume contest to National Donut Day! Whether you work remotely, come to the office on occasion, or prefer to work onsite, you’ll feel like part of the team.

Enough about us, here’s what we’re looking for:

We are seeking a proactive and organized Temporary Office Assistant to immediately assist with various office coordination tasks. This position requires a candidate who is comfortable with occasional physical labor and has excellent coordination and communication skills.

Responsibilities:

• You will work with our current Office Assistant to pack and arrange furniture, tech, and other items to assist with our current office move (to be completed by July 1)
• Work closely with movers to ensure a smooth transition
• Perform physical labor, including the ability to lift 25 lbs comfortably
• Select the most cost-effective delivery and pickup services that provide appropriate safety and care based on the contents (e.g., courier, Uber, in-house)
• Schedule and monitor deliveries and pickups to ensure timely and secure handling
• Assemble and maintain an updated list of client gifts
• Send daily email reminders to Business Development team members
• Coordinate the creation and delivery of personalized gifts for clients
• Order physical gifts upon request and ensure timely delivery

Requirements:
• High school diploma or equivalent; college degree preferred
• Previous experience in an office environment is a plus
• Strong organizational and multitasking skills
• Excellent communication skills, both written and verbal
• Comfortable with occasional physical labor, including lifting up to 25 lbs
• Proficient in office software (Microsoft Office Suite)
• Ability to work independently and as part of a team
• Attention to detail and a proactive attitude

Additional Information:

• This is a temporary position with a duration of ~4-6 weeks
• Must be able to reliably commute to Sherman Oaks and Burbank, CA
• Must be able to handle confidential information with discretion
• Typical working hours are 9:30am-6:30pm, but can fluctuate depending on project needs

Salary Range:
$18-$20/hr

We will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.