Executive Assistant
The Refinery
Los Angeles, CAThis is a Full Time Job
We are seeking an Executive Assistant supporting the CEO. This is an entry-level role for someone who is resourceful and comfortable figuring things out. You won't know everything on day one, and that's expected.
You'll need to be equally comfortable drafting a client gift note, running point on an e-blast, and keeping our CEO's calendar from imploding. You will enjoy this role if you're the person who naturally notices what needs to happen next before anyone asks.
Responsibilities
Executive & Personal Support
• Help manage CEO's professional and personal calendar and inbox, proactively prioritize competing demands and help keep him focused on on the highest-value work
• Manage business and personal travel: reservations, packing lists and day-of logistics
• Inbox support: triage, prioritize, draft responses, and ensure nothing important slips thru the cracks
• Book restaurants, meetings, client dinners and other logistics for the CEO & other business drivers
• Manage all receipts, expense coding and associated reporting
• Handle occasional personal errands and special projects around Studio City, as needed
• Manage personal correspondence: thank-you notes, holiday cards and other outreach
• Manage recurring renewals: subscriptions, memberships, professional licenses
• Assist with other administrative tasks for the company
Biz Dev & Marketing Support
• Project manage marketing deliverables; work with creative teams to ensure everything is on brand
• Support Refinery social community management: respond to comments in brand voice, help support CEO / other business drivers' posts
• Submit all relevant industry awards (Clios, Golden Trailer, GEMA, Graphis, etc.)
• Ideate and purchase client gifts for CEO / other business drivers
• Maintain and refresh capabilities decks with current work
• Help manage Marketing calendar and track metrics
Requirements
• 1 years in an EA or marketing support role
• Strong writing skills with the ability to quickly adapt to the CEO and Refinery's voice
• Systems AI-fluency: comfortable using tools to speed up drafting, research, and admin work
• Reliable in-office presence 3-4 days/week in Studio City
• Handles confidential business and personal information with discretion
• Bonus: video editing basics (Capcut, etc), experience with awards submission platforms
Salary/Benefits
$20.00 - $25.00 /hour USD
The rate offered will depend on qualifications, years of relevant experience, and skillset.
Benefits
• Paid Vacation and Sick Leave
• 401(k)
• Medical, dental, and vision insurance
• Life Insurance and AD&D Coverage
• Paid Time Off for New Parents
• Assistance with Ongoing Education and Professional Development
• Employee Referral Incentive Program
• Wellness Program with Lifestyle Reimbursement Options
• Flexible Spending Account (FSA) for Healthcare Expenses
• Dependent Care Flexible Spending Account (DCFSA)
• Access to Co-working Space Memberships
• Participation in Employee-Led Resource Groups
• Volunteer Time Off
• Mileage Reimbursement for Work-Related Travel
Perks
• Fully-Remote Agency
• Flexible work environment
Additional Information
The Refinery is an award-winning entertainment advertising agency based in Los Angeles, CA, specializing in social, digital, and print creative campaigns for theatrical, television, and streaming clients. While we operate virtually, we have cultivated a culture rooted in connection and care, where people genuinely support one another.
