Executive Assistant

This is a Full Time Job

Fast paced SAG/AEA franchised talent agency seeks immediate team members to assist agents in all departments. A hybrid work schedule that combines on-premise and remote working will be made available once the training period is completed.

ROLES AND RESPONSIBILITIES
HEAVY PHONES. Frequently call clients, producers, casting directors and choreographers.
*Set and confirm meetings/auditions for agents and clients.
*Prep submissions for potential buyers, per the direction of the agent.
*Update client resumes and marketing materials.
*Work with the Accounting Department to track money due to clients and scan contracts and checks for record keeping.
*Maintain and update the company database and website.
*Process, maintain and track New Client paperwork.
*Take on additional tasks and responsibilities as assigned by agents.

QUALIFICATIONS AND REQUIREMENTS
*Must be interested in an agency career track and not have any current ambitions to audition or perform.
*Position heavily interacts with agents, casting directors and clients.
*Must be highly motivated, organized, detail oriented and a self starter.
*Must be willing to work across many disciplines and with multiple agents at any given time.
*Prior experience in agency, casting or management REQUIRED.
*Must have a high level of interpersonal skills to handle varied personalities and sensitive situations.
*Position requires demonstrated poise, tact and confidentiality.
*Must be PC proficient and familiar with G Suite at a minimum.
*Must be somewhat familiar with LA Casting, Actors Access and Casting Frontier.
*Experience with inEntertainment is a HUGE PLUS.
*Must have some availability on weekends and nights to network, attend client events and showcases.