Executive Assistant
The h.wood Group
West Hollywood, CAThis was removed by the employer on 3/11/2019 9:37:00 AM PST
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Full Time Job
Executive Assistant Job Description
The h.wood Group is looking for a new Executive Assistant to support the owner of the company. The h.wood Group is a Los Angeles based lifestyle company which includes an upscale nightlife and restaurant division, corporate branding, real-estate development and event production. The executive assistant will manage mostly business related tasks for the co-founder and co-president such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks.
Executive Assistant Responsibilities:
• • Proactively manage the calendar with accuracy and attention to detail. Schedule all meetings and conference calls.
• Anticipate and resolve any potential scheduling conflicts with an appropriate sense of urgency and professionalism.
• Screen calls and act as gatekeeper for both internal and external contacts.
• Run daily research extraction process and provide requested research materials as needed.
• Ensure that all materials are accurate, professional, timely.
• Serve as liaison between to outside contacts including assorted boards, sell-side brokers and investors.
• Coordinate private, domestic and international travel arrangements. Provide detailed itineraries, compile necessary travel documentation and anticipate all travel needs.
• Track and manage expenses and submit monthly Concur reports.
• General administrative responsibilities, including filing, scanning, copying, etc.
- Preparing financial statements, reports, memos, invoices letters, and other documents.
- Filing and retrieving corporate records, documents, and reports.
- Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
- Accurately recording notes from meetings.
- Reading and analyzing incoming memos, submissions, and distributing them as needed.
- Maintain an organized filing system of paper and electronic documents
- Uphold a strict level of confidentiality
- Develop and sustain a level of professionalism among staff and clientele
Executive Assistant Requirements:
- A proactive approach to problem-solving with strong decision-making skills.
- Minimum of 2+ years of experience as an Executive Assistant reporting directly to senior management
- Proven ability to handle the details of highly confidential and critical tasks and projects with discretion and ease.
- Experience in coordinating and executing corporate events.
- Proficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint).
- Strong communication skills, organizational skills and attention to detail.
- Ability to prioritize multiple tasks in a dynamic, deadline-driven environment