Programs Director

This is a Full Time Job

Position Overview

The Programs Director reports directly to the Artistic Director/CEO in support of the overall mission of the Hermitage. This position is responsible for ensuring the smooth and successful implementation and execution of year-round artist programs, which can be upwards of 50–60 events per year. Programs may include concerts, readings, theatrical presentations, open studios, visual art displays, multimedia presentations, lectures, workshops, school visits, and other formats – on the Hermitage campus and at partner organizations throughout our region.

This position also manages and coordinates multiple collaborations with other arts, cultural, and educational institutions throughout the region and across the country.

In addition, the Programs Director oversees the Hermitage’s core artist residency program and is responsible for ensuring a positive and enriching experience for visiting artists across all disciplines (90–100 per year), including special programs such as the family residencies, Florida teaching artists program, Cross Arts Collaborative, Hermitage Canada, and more.

Finally, this individual will be responsible for managing the details of ongoing initiatives and commissions, including the Hermitage Greenfield Prize, Hermitage Major Theater Award, and other national programs.

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Primary Responsibilities

* Manage the logistics of all Hermitage programs, collaborations, and institutional partnerships, and any related communications surrounding the same, i.e., to “line-produce” the organization’s year-round artist programming.
* Coordinate and manage the smooth and successful operations of the Hermitage Greenfield Prize and Hermitage Major Theater Award commissions, and similar projects in development.
* Draft and create program descriptions for public-facing materials, coordinate the review of those materials with the various parties involved, and contribute to the editing and proofing of all applicable marketing and press materials related to Hermitage artists, public programs, and commissions.
* Manage the artist-in-residence program (with support from a residency coordinator), resulting in 90–100 diverse and accomplished artists in residence per year. This includes overseeing the scheduling of residencies; frequent artist communications; applicable travel, housing, and meals; and being present and available for their needs while in residence.
* Support and collaborate on the idea generation of public programming (led by the Artistic Director in collaboration with the artists-in-residence and partner organizations) to bring the concepts “to life” through developing detail-oriented plans for each program.
* Oversee and manage ongoing relations with Hermitage artist alumni/ae, as well as maintaining the artist database.
* Manage the operations of all program needs, including communications to the public, invitation lists, RSVP management, venue set-ups, check-in process, etc.
* Attend and participate in all Hermitage programs, special events, and other ‘all-hands-on-deck’ activities.
* Step in for the Artistic Director/CEO as needed to give talks and presentations about the Hermitage, and to introduce and moderate Hermitage programs.
* Manage educational partnerships and moderate any applicable school/education programs.
* Participate as needed in special projects at the direction of the Artistic Director/CEO.

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Qualifications

* A passion for the Hermitage’s mission and the organization’s commitment to supporting artists, the creative process, and the community.
* Organizational and project-planning skills are paramount, as is the management, coordination, and ongoing expansion of multiple institutional partnerships.
* Demonstrated excellence in oral and written communication skills; strong editing and proofreading skills are essential.
* A sense of ambition, initiative, and resourcefulness.
* Experience and knowledge surrounding the successful implementation of live events and programs (and occasional virtual events).
* The ability and experience to plan for both short-term programs and long-term initiatives.
* Capable of representing the interests of the Hermitage and the voice of the Artistic Director/CEO accurately to artists, partners, collaborators, and other constituents.
* Highly skilled in synthesizing information, and reporting concisely and clearly to the Artistic Director and other members of the team.
* The ability to take accurate notes, summarize and retain key information, and seamlessly translate into future communications.
* Knowledge of promotion, social media, marketing, branding, and all associated materials.
* Excellent interpersonal skills as a team player, at ease with a wide range of constituents and backgrounds.
* Adept at handling sensitive information with diplomacy and discretion.
* Demonstrated leadership and communication skills; strong oversight and management of support staff, contractors, and vendors.
* Flexible to work evenings and weekends, as needed, in support of artist programs, welcome dinners, and donor events on campus and throughout our region. (This role can anticipate at least 2–3 evening commitments per week.)
* Proficiency with management software, including database and communication tools.
* Proficiency with all Microsoft Office, Google G-Suite applications, Zoom, and other relevant applications.
* Design and video-editing skills a plus.
* Familiarity with Adobe suite of programs a plus (Acrobat, Premiere Pro, Lightroom, Photoshop, etc.)
* Familiarity with Salesforce a plus.
* Bachelor’s degree and/or equivalent, or higher.