The Gorfaine/Schwartz AgencyBurbank, CA
Full Time Job
The Gorfaine/Schwartz Agency, a music talent agency representing renowned music composers in the Film/TV/Interactive Media industry, is seeking an administrative assistant to support the agent team. Our agency works with leading entertainment production companies to connect our clients with composing opportunities for projects with worldwide audiences. As an administrative assistant, you will fulfill an integral role in facilitating projects for the agency's clients.
-Administrative tasks including, but not limited to: rolling calls, answering and fielding heavy phone calls in a professional manner; handling, processing and filing all incoming emails
-Manage and maintain a busy business calendar, including scheduling meetings, events and activities for agents and clients
-Research and track project opportunities for clients
-Track client submissions
-Take accurate notes from meetings and calls
-Maintain and work in company project database
-Interact with studio executives, directors, producers via phone and email
-Effectively interact and communicate with all departments of the agency
-Social media for agency and clients
-Other duties as assigned
Skills & Qualifications:
-Must have at least 1-3 years of entertainment assistant experience.
-Ability to work in a fast-paced environment with ever changing priorities
-Excellent organization and skilled in time management
-Outstanding written and verbal communication skills
-Proficient computer skills (Windows, Word, Outlook)
-Must anticipate and stay pro-active
-Ability to handle pressure in a calm and professional manner
-Attention to detail and good memory of people and places
-Excellent attention to detail, multitasking, time management, critical thinking and problem-solving abilities
-Prioritize tasks with minimal supervision
-Work well in a team environment with both agents and project coordinators
-Entertainment experience preferred but not required
Pay is commensurate with experience. Excellent benefits package including medical, dental, vision, vacation, holiday, and accrued time off. Fun perks.
Hours: Monday - Friday 9:30am-6:30pm.
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