Office Operations Coordinator

This is a Full Time Job

We are seeking an experienced, dependable, and proactive Office Operations Coordinator to help oversee the day-to-day operation of our Burbank office.

We are a close-knit, professional office where everyone plays an important role. This position is well-suited for someone who enjoys being the person who keeps things running smoothly, notices what needs to be done, and takes care of it without waiting to be asked. The ideal candidate is comfortable working independently, uses good judgment, and can confidently handle both routine responsibilities and unexpected situations.

This position works closely with and reports to the Director of Operations and provides support across the office to help maintain an organized, efficient, and professional workplace.

This is a full-time, in-office position and is not a remote or hybrid role.

Key Responsibilities

Office Operations & Facilities
-Monitor the general office environment and proactively identify and address needs.
-Manage the general office email inbox and handle or route correspondence appropriately.
-Welcome employees, clients, vendors, and other visitors and provide access to the secured office.
-Receive, sort, and distribute incoming mail and packages, including USPS, FedEx, and UPS.
-Coordinate with building management, maintenance personnel, vendors, and service providers regarding office and facility needs.
-Assist with unexpected office or facility issues, including maintenance emergencies, and equipment problems, using sound judgment to determine appropriate next steps.
-Maintain the organization and appearance of the front office, copy/supply room, kitchen, and shared spaces.
-Monitor and proactively replenish office and kitchen supplies, paper, printer supplies, and other commonly used items.

Administrative & Departmental Support
-Provide clerical and administrative support to the royalties and bookkeeping departments as needed.
-Assist with data entry, file management, downloading and organizing documents, preparing expense reports, and other administrative tasks.
-Process accounts payable transactions in AgiLink accounting system (training to be provided.)
-Communicate with vendors and outside service providers as needed to support departmental needs.
-Provide support for other administrative needs and projects as they arise.

What We're Looking For

The ideal candidate is experienced, highly dependable, and naturally proactive.
-5+ years of experience in office operations, office coordination, or a similar role in a professional work environment.
-Strong initiative and the ability to identify, prioritize, and address needs independently.
-Excellent organizational skills and attention to detail.
-Strong verbal and written communication skills and a professional, approachable demeanor.
-Sound judgment, discretion, and the ability to handle confidential information appropriately.
-The ability to remain calm, resourceful, and solution-oriented when unexpected issues arise.
-Strong follow-through and the ability to take ownership of tasks from beginning to end.
-Confidence communicating with employees, visitors, vendors, building management, and service personnel.
-Basic proficiency with Microsoft Office and general computer systems.
-A flexible, team-oriented attitude and willingness to step in wherever needed.

Position Details

Schedule: Monday–Friday, 9:30 AM–6:30 PM
Location: Burbank, CA
Work Arrangement: Full-time, in-office; no remote or hybrid option
Compensation: $26.50–$30/hour, depending on experience
Benefits: Medical, dental, and vision coverage, plus accrued PTO

If you are an experienced office professional who takes initiative, has excellent judgment, and enjoys being the person who keeps an office running smoothly, we'd love to hear from you.