Production Accounting Coordinator

This is a Full Time Job

NOTE: This is a full-time, onsite, 5 day/week position.

Gersh is hiring a detail-oriented Client Accounting Coordinator (Production Accounting Coordinator) in our NYC office location, to manage and maintain client Trust accounts and ensure accurate and timely payments. This role involves frequent communication with clients, managers, and agents, to facilitate the client payment process, requiring exceptional organizational and customer service skills. Prior experience as a Production Accountant on set, Trust Coordinator or Accounting Assistant/Clerk at a talent agency is highly preferred. This role will support Production/Below-the-Line (BTL) clients so a knowledge of production accounting is highly preferred.

Duties

Send and track invoices for clients' hours, overtime, and reimbursement and send to production.
Set up payment portals for accounts receiving and onboard clients for payroll.
Process payments for clients and enter into Trust.
Send checks to accounting department for review and filing.
Review bookings for accuracy.
Manage payment collection and tracking for assigned client group.
Provide regular and frequent check-ins with agents and clients to share payment status and address any outstanding issues.
Print weekly reports of outstanding payments and follow up accordingly.
Collect and maintain clients' employment paperwork and share with production on their behalf (ex. W-2's).
Process ad hoc reporting requests for clients and agents, as needed.
Other administrative duties and internal projects as assigned.

Qualifications

Bachelor's degree required (an emphasis in business administration, finance, accounting, economics, or related field preferred).
Minimum of 1-2 years of professional accounting experience (client payment and accounts receivable experience at an agency is a plus).
Prior experience providing exceptional customer service in a professional setting.
Familiarity with payroll processes (ex. timecards, invoices, payment processing, taxes, etc.).
Knowledge of entertainment Below-the-Line payroll and production is a plus.
Must be process oriented, detail oriented and highly organized.
Ability to manage high volume with the ability to prioritize and multi-task accurately and efficiently.
Strong analytical skills and math skills.
Must communicate well via email and phone.
High proficiency level in Excel and Outlook.