Accounting Clerk
The Gersh Agency
Beverly Hills, CAThis was removed by the employer on 4/5/2021 7:36:00 PM PST
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Full Time Job
The Gersh Agency seeks a Commercials Below-the-Line / Client Trust Accounting Clerk. Duties include, but are not limited to:
Coordinate Payment Instructions
· Verify Gersh's booking commission and confirm whether deducting commission prior to client payment or invoicing clients who are paid directly
· Submit notifications to agents and clients when a payment arrives
· Submit payment detail after check processing via email and or mail hard copy depending on client preference
Collections
· Ensure timely arrival of payments (within 10 days of shoot ending date) and track all payment activity
· Troubleshoot when payments have not been made on time by the buyer/productions
· Calculate and administer invoices to buyers accordingly, including invoices in international currencies
· Calculate hours, OT & meal penalties on clients' timecards
· Communicate with responsible agent and or clients regarding any changes in payment terms based on hours, overtime, tax withholdings, living allowances, 6th and 7th Days. Respond to any client payment inquiries.
· Review Aging Reports on a weekly basis to ensure payments are on schedule and follow-up with production on late and/or incorrect payments
· Issue invoices for domestic and international clients
Below-the-Line (Commercial)
Client Payroll Start Paperwork
· Coordinate with productions and or clients to confirm status of client Start Paperwork
· Double check that the paperwork has been completed
Payment Tracking
· Ensure payments get facilitated for each Client upon starting a job
· Review all incoming client checks/payments for accuracy
· Review: Hours, 6th & 7th Day, overtime, tax withholdings, meal penalties and living allowances
· Review weekly collection status to ensure all clients are getting paid according to terms and on time
· Proactively alert agents/assistants or clients on missing payments or problems with payments
· Collections - work with agents/assistants to issue both domestic and international invoices
· Communicate with Agent office regarding payment issues
· Have monthly meeting with agents to review collections and any other issues for both client and Gersh
Other Duties Include
· Handle special payment projects for agents office as needed
· Create custom reports, invoices and/or payment allocations and statements as needed
Qualifications
· Experience in or a solid knowledge of Production Accounting
· Experience in or a solid knowledge of Entertainment Below-the-Line and/or Commercial production
· Ability to multitask and prioritize
· Ability to manage high volume of work with accuracy and efficiency
· Detail-oriented
· High proficiency level in Excel and Outlook
· Strong analytical skills
· Effective written and oral communication skills