Executive Assistant

This is a Full Time Job

THE JOB

Passionate and motivated. Forward-thinking, inquisitive, and committed. We are looking for an experienced, high level Executive Assistant for an Artist Management company within Live Nation.

THE ROLE

We are looking for an experienced, high level Executive Assistant for an Artist Management company within Live Nation. Applicants must have strong attention to detail, solid knowledge of basic business practices, and excellent oral and written communication. Ideal candidates will excel in a fast-paced environment while supporting strong personalities.

Travel Requirements: May require travel up to 1 to 2 times per month

WHAT THIS ROLE WILL DO
• Executive administrative responsibilities - manage business calendar, schedule internal and external meetings, submit expense reports, coordinate travel
• Act as a point of contact for internal team, clients, and external partners - responsible for information flow, coordination of logistics for meeting, execution of organizational responsibilities as needed
• Types correspondence and reports; drafts correspondence from rough notes; research issues and activities; assists in the creation of presentations; maintains confidential and administrative files
• Receive, screen, and follow-up all communications via phone, email, and mail
• Prepare extensive domestic and international travel arrangements including air, hotel and transportation reservations, mileage programs and upgrades with the ability to make frequent and last-minute changes
• Attend and participate in company meetings, shows/events, as on-site support, and a representative of the company as required
• Purchases supplies for meetings and authorizes payment for travel, training, professional memberships, subscriptions, and to vendors and service providers
• Coordinate with other executive assistants to support other executives as needed
• May provide administrative support and assistance with special projects for staff in other companies in CEO's span of control

WHAT THIS PERSON WILL BRING
• 1 to 2 years of experience, preferably within the Music Industry with previous assistant experience
• Exceptional attention to detail, excellent organizational and analytical skills, and the ability to prioritize and multitask in a fast-paced environment.
• Familiarity with social media platforms, Instagram, Twitter, Facebook, YouTube, TikTok, Soundcloud, etc.
• Proficient in Outlook, Google Suite, Apple Calendar, MS Word, MS Excel, and Google docs/spreadsheets
• Maintain confidentiality in handling and processing confidential information and data
• Work with accuracy and speed to meet strict deadlines
• Make sound decisions within established guidelines
• Analyze complex issues and develop and implement appropriate responses
• Use initiative and exercise independent judgment
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner
• Organize own work, set priorities, and meet critical time deadlines
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

BENEFITS & PERKS

Our motto is 'Taking Care of Our Own' through our pillars of benefits:

WEALTH: 401(k) program with company match

HIRING PRACTICES
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Live Nation recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Live Nation may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.