Receptionist
The Agency Group
Nashville, TNThis was removed by the employer on 5/11/2015 11:05:00 AM PST
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Full Time Job
The Position:
The Agency Group's Nashville office is currently seeking a Receptionist. This position is not for someone that is looking to move beyond reception to an assistant position, we are seeking a long-term receptionist.
Previous Receptionists that excelled were extremely organized, articulate, upbeat, friendly and had excellent phone etiquette and communication skills.
The ideal candidate will be energetic with a superb work ethic and an ability to remain focused and detail oriented while multi-tasking as our phone lines are constantly ringing.
Reception duties include but are not limited to:
-Answering busy phone lines, screening calls to Assistants and Agents
-Preparing the kitchen in the morning and maintaining the tidiness of it throughout the day
-Maintaining the tidiness of reception and the common areas of the office
-Greeting visitors as they arrive and alerting the appropriate parties of said arrival.
-Scheduling conference room for meetings and setting up prior to when meetings begin
-Setting up office equipment for all new hires as well as setting up guest office for visitors
-Keeping track of all scheduled conference calls
-Ordering all office supplies, logging incoming packages and processing incoming and outgoing mail and overnights.
-Processing all check deposits for our artists.
Position may also include some assistant work (helping SVP with travel, ticket counts, contract and deposit tracking, entering offers) although not initially or for the first few months until proficiency is shown at the reception position.